Business Update News from 05/2024

Update: Find Purchase Orders by Cost Center Condensed - Yale

May 22, 2024

To: Individuals who run the Workday report Find Purchase Orders by Cost Center Condensed - Yale

Summary

The “Spend Category” prompt in the Find Purchase Orders by Cost Center Condensed – Yale report is being updated to “Distribution Spend Category”. This change is in name only meaning...

Hardware Asset Management launches on May 24

May 22, 2024

In a significant move aimed at enhancing operational efficiencies and asset tracking, the ITS Service Management team is set to launch a new Hardware Asset Management system on May 24. This collaborative initiative, which includes but is not limited to the Faculty of Arts and Sciences (FAS),...

Purchase and use of Unmanned Air Systems (Drones)

May 22, 2024

The operation of Unmanned Aircraft Systems (UAS), also known as drones, is subject to regulation by the Federal Aviation Administration and may pose safety, security and privacy risks. Accordingly, Yale University regulates UAS flights from/on University property and/or in connection with...

Accounts Payable supplier compliance updates

May 15, 2024

Due to the high volume of activity in Accounts Payable due to commencement and year-end activity, it is customary for us to see a notable increase in our transaction volumes and re-work. The rise in volume can affect our ability to meet our standard five-day business turnaround time during this...

OneFinance: IRS Pension Cap Centralization Effective FY25

May 15, 2024
Summary Effective FY25 (July 1, 2024) The IRS Pension Cap calculation will be centralized with the Central Controller’s Office starting FY25. Department Business Offices (DBOs) will no longer need to apply the Pension Cap Costing Treatment Worktag to costing allocations in Workday. Workday will...

Enhancement and consolidation of management Budget to Actuals Reports

May 15, 2024

Effective Wednesday, May 15, 2024, ‘Budget to Actuals for Management Office Reporting – Yale’ and ‘Budget to Actuals for Management Office Reporting by Gift/YD/Fund – Yale will be combined into one report. The surviving report will be the ‘Budget to Actuals for Management Office Reporting – Yale...

Additional award sponsor hierarchy fields available

May 15, 2024

Effective May 17, additional award sponsor fields are being added to the Finance Data Mart which have been created to assist the community in navigating the sponsor hierarchy. Various levels were added to provide reporting flexibility depending on the business need. They are:

Leaf...

Operations Portfolio Management Office Status Reports – April 2024

May 8, 2024

The Operations Portfolio Management Office (OPMO) status reports are now available for April 2024 . These reports provide Operations and Academic business unit leaders with access to information about current and upcoming programs.

...

Fiscal 2024 Year-End closing instructions

May 8, 2024

Links to the instructions and calendar for the year-end close for the fiscal year ending June 30, 2024 (FY24) are available in the online accounting manual . They have been provided below for your...

Yale phishing attacks continue - review important tips

May 1, 2024

We continue to see an increase in phishing attacks targeting Yale email accounts that appear to be from a yale.edu email address. We are writing to share a recent example and provide you with tips on how to recognize and report these phishing attacks.

A current example is American...