Buying & Paying

Vendor-related services, including the systems and tools used to manage purchases and invoices.

View of cross campus during the fall.

Yale’s Buying Guide is designed to save you time in locating reputable and reliable suppliers. Some suppliers have elaborate contracts in place that provide the University with deep discounts on frequently purchased goods and services. Other supplier contracts are in place primarily for ease of use. Still others have no contract.  Because there are a variety of recommended approaches, be sure to note the recommended method buy-pay approach for each supplier in the Buying Guide.

Flower beds at Jonathan Edwards College.
Process and pay vendor invoices.
 
Departments are advised to instruct vendors to submit invoices directly to Yale Shared Services, Accounts Payable for processing.
 
Carving on campus.

Process Yale University Purchasing Card (PCard) transactions and request reimbursement for out-of-pocket business expenses.

Access Service: Your Workday access and role is managed by your departmental Lead Administrator or Operations Manager.

View of Vanderbilt Hall.

The Workday Supplier Portal is a self-service tool that will allow suppliers to directly access their information during the “procure-to-pay” lifecycle. The Supplier Portal is accessed via a secured website and includes the following functionality: viewing purchase orders, viewing invoice status, and maintaining supplier master data such as contact information, addresses, and bank accounts.