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Advances are issued only to cover out-of-pocket expenses that cannot be paid for by other preferred methods. Advances will not be issued to pay for airline tickets or other expenses that can be direct-billed to the University (see Procedure 3301 PR.01 Making Arrangements for University-Related Travel). Small-dollar out-of-pocket expenses can be reimbursed from petty cash funds. Therefore, advances should not be necessary in most cases.
If cash or traveler’s checks are requested:
Request a limit increase or temporary limit exception for a Yale University Purchasing Card (PCard).
Process Yale University Purchasing Card (PCard) transactions and request reimbursement for out-of-pocket business expenses.
Request a Yale University Purchasing Card for valid Yale business travel, business expenses, emergency and miscellaneous small dollar purchases.