Treasury Services is responsible for maintaining the University’s operating bank accounts, for monitoring the University’s daily cash position, for processing in-coming and out-going wire transfers, the establishment of petty cash funds, funding of spend authorizations and for the proper recognition in the general ledger of revenue transactions recorded through the Workday Cash Sale system. It is also responsible for the establishment of merchant numbers for the acceptance of credit cards on campus and for monitoring the University’s compliance with the Payment Card Industry Data Security Standards.
Reporting Cash Transactions
The Internal Revenue Service requires reporting of certain cash transactions in excess of $10,000 within 15 days of receipt of cash. Please see Reporting Cash Transactions or contact the University Tax Department at 2-5530.
Services
Treasury Services advises the Yale community on domestic and international banking issues and provides the following services at its Cashier Office, located at 2 Whitney Avenue. Hours are Monday to Friday 8:30am – 4pm:
- Distribution of petty cash
- Issuance of cash, prepaid cards and gift cards for spend authorizations
- Delivery site for Cash Sale tracking slips and funds
- Processing of returned checks
- Coin and change
- Night deposit safe (Use only business size envelopes)
- Processing of credit card transactions for departments that do not have their own credit card machines
- Pick up of accounts payable checks
- Drop off for accounts payable documents
In addition the following services are available at the Cashier Office located at 100 Sterling Hall of Medicine only on Wednesdays from 1:30pm to 3:30pm:
- Delivery site for Cash Sale tracking slips and funds
- Distribution of petty cash
- Night deposit safe – please do not drop cash or urgent items
Please note, YSM Treasury will be closed from 2/12/26 to 3/17/26. Cash advances will be issued at Central Treasury located at 2 Whitney Avenue. Please do not drop deposits into the YSM Treasury depository. It will not be checked during this time. Please place any check deposits in a regular business size envelope addressed to Treasury Services P.O. Box 208087 and bring it to the YSM Mailroom located at SHM CE-2. Any cash deposits must be dropped off at Central Treasury at 2 Whitney Avenue. Do not drop cash off at the mailroom.
Payments to Yale
Yale Departments – use the Yale Treasury Payment System to process the receipt of credit card payments for occasional or one-time events.
Sending International Wires
To ensure successful wire transfers to other countries, staff and suppliers should consult Tips for Sending International Wire Transfers.
Clinical Trials Correspondence
When an email or other forms of pending remittance correspondence for clinical trials is received, please forward it to treasury@yale.edu. This will ensure the prompt recording of incoming funds. For new contracts, please include treasury@yale.edu as one of the email recipients for payment notifications. Kindly cascade this information to your teams and contact treasury@yale.edu with any questions.