Direct Deposit

Direct deposit delivers your Yale University paycheck into your bank, financial institution, or credit union’s account quickly and safely without a fee. There are no checks to be lost, stolen or forged. You will get your payment on time, even if out of town, sick or unable to get to the bank. You can also split your payments between multiple accounts.

Direct Deposit verification

For security purposes, a payroll staff member must verbally confirm your direct deposit setup.

  • If you set up a new direct deposit account or make changes to your bank name or account number, please expect a call or email from Payroll.
  • Be sure to check your voicemail messages.
  • Please also check your spam/junk folder in case the email is filtered there.

Your direct deposit cannot be approved without this verification. If we are unable to reach you, your payment election will be declined. You will need to resubmit your direct deposit request.

Please note:

  • Direct deposit can only be set up with banks located within the United States.
  • You may enter checking or savings account information only. Credit or debit card numbers are not accepted.
  • Direct deposit setup may take up to several pay periods to be completed due to bank verification requirements.
  • This processing time cannot be expedited, so please plan accordingly.
  • Prior to direct deposit being fully set up, you may receive a check. Please ensure your mailing address in Workday is up to date to avoid delays.
  • The Payroll Department does not hold checks for pickup.

Instructions on how to sign up for Direct Deposit

  1. Login to Workday with your NetID and NetID password
  2. Click on the Pay Hub
  3. Click on Payment Elections
  4. Click Add in the Accounts section
  5. Complete the required fields indicated by a red asterisk *
    • Select the Account Type, and enter the Bank Name, Routing Transit Number, and Account Number
  6. Click OK. (You MUST click OK for the account to be added)

Please note: It can take approximately one pay cycle for direct deposit to take effect. Until then, you may receive a paper check.

Change or delete a bank account for Direct Deposit

  1. Login to Workday with your NetID and NetID password
  2. Click on the Pay Hub
  3. Click on Payment Elections
  4. Edit or remove bank accounts using the Change Account or Delete Account buttons, then click OK.

Set Up or Change your Direct Deposit Elections

  1. Login to Workday with your NetID and NetID password
  2. Click on the Pay Hub
  3. Click on Payment Elections
  4. Click Add Elections or Change Election for Payroll Payment or Expense Payments (Reimbursements) to add or modify a payment election.
    • Click the plus icon (+) to add an account; click the minus icon (-) to remove an account
    • Change the amount or the percentage that goes to an account
    • If you are sending money to more than one account, set at least one account to Balance so that any remaining amount will be deposited
  5. Click OK