Supplier Management & Payment

Any individual or business who would like to do business with Yale University may start the process by completing the Yale University Supplier Registration & Questionnaire form. Submit your completed questionnaire to supplier.development@yale.edu.

Yes, Suppliers are expected to follow the Yale University Supplier Code of Conduct when doing business with Yale University.

Yale Procurement follows industry standards when doing business with Suppliers.

View Yale’s Purchase Order Terms and Conditions.

View Yale’s “Flow-Down” clauses

See the chart immediately below for a complete list.

View the Invoice Checklist

Invoices may be submitted in two formats:

1. Electronically: ap.vendorinvoices@yale.edu
2. By Mail:
   Yale University, Accounts Payable
   PO Box 208228
   New Haven, CT. 06520-8228

Note the following when submitting an invoice:

• Each invoice should be scanned as single attachment. Multiple attachments per email are acceptable.
• The email box is unmonitored. Emails should only contain invoices. Any messages included in the email will not be seen by the AP Team. Instead, support needs should be reported to the Finance Support Center (FSC) at askfinance@yale.edu.
• Attachments should either be PDF or Tiff. Anything else will be rejected.

Standard Payment Terms are Net45

Yale’s preferred disbursement option is ACH.

• All domestic suppliers are encouraged to sign-up for ACH to ensure fast and secure payment.
• International Suppliers are encouraged to sign-up for wire payments.
• Virtual credit card payments are available for domestic and international suppliers who meet specific criteria.
• Payment by check is available, but strongly discouraged; payments rendered by check will result in a longer turn-around time for payment and expose both suppliers and Yale University to fraud.

The most efficient method of verifying the status of invoices/payments is through Yale’s Supplier Portal (iSupplier).

To gain access to the Supplier portal, please fill out the Supplier Portal Disclaimer form and send to askfinance@yale.edu with “Supplier Portal Disclaimer” in the subject line of the email.

You may also contact:

Finance Support Center (FSC):
askfinance@yale.edu
(203) 432-5394

View Yale’s Insurance Requirements.

Contact
Finance Support Center (FSC)
askfinance@yale.edu
(203) 432-5394

Domestic suppliers are expected to submit an up-to-date W-9.

International suppliers are expected to submit a W-8 BEN or W-8 BEN-E.

Failure to submit accurate and timely tax information utilizing the correct forms may result in withholdings for services delivered.

Suppliers should go directly to the irs.gov website to access the forms and ensure that they are completing the most up-to-date versions of the forms.