Effort Reporting – Retroactive Payroll Issue in PAAs

May 16, 2018

When a change is identified in the effort certification process, a pre-populated Payroll Accounting Adjustment (PAA) is automatically created. It is simultaneously sent to the Inbox of the Cost Center Payroll Accounting Adjustment Specialist(s) assigned to the worker’s home cost center.

If the worker had retroactive payroll during one or more of the months included in the effort reporting period, multiple journal lines for the same payroll result(s) and/or additional payroll results get erroneously included in the PAA. These duplicate and additional payroll results must be removed prior to submitting the PAA. This is a known issue in Workday, and Workday is currently reviewing it to provide a resolution. This issue only occurs when the PAA is created from effort reporting.

If this issue occurs and the PAA is approved with additional payroll results, it causes an out-of-balance entry error and will be rescinded by Business Solutions. The Cost Center Payroll Accounting Adjustment Specialist will then need to recreate the PAA.

Please also note: Retroactive payroll adjustments are processed in the most current payroll period for the staff member and may reflect the budget date of the current payroll.

Payroll for the retroactive period should be evaluated to determine if the budget date should reflect a different date and/or if the charges belong to a different costing allocation.

If you have any questions, please contact the Finance Support Center at 203-432-5552 or sharedservices@yale.edu.