Project Update - Digital Asset Management Migration

July 26, 2018

The Digital Asset Management Migration (DAM) project addresses essential lifecycle upgrades to the Yale Museums’ shared infrastructure—including Yale’s University Art Gallery, Center for British Art and Peabody Museum. It provides continued storage capacity to help those museums manage and use digital representations of Yale’s vast collections and digital media. This project directly supports Yale’s mission of outstanding research and scholarship, education, preservation, and practice. When complete, we will reduce the total operational costs, migrate the digital preservation function from ITS to the central library’s Digital Preservations Services Team, reduce Yale’s data center footprint, and address important curatorial and communications functions shoring up gaps in the current solution.

This upgrade will provide vastly improved functionality and user experience for the museums’ staff. Also, it will improve system reliability and performance, be easier to support, reduce software and hardware costs, and eliminate a redundant system by leveraging the Library’s preservation system.

The project includes three major architectural changes while incorporating existing components into the new digital asset management solution.

  • The digital preservation function will migrate from Open Text Media Manager (OTMM) to the Central Library’s Digital Preservation Service, Preservica.
  • The DAM environment for museum professionals will migrate from OTMM to NetX Software-as-a-Service DAM.
  •  TrafficManager (TMAN) will be developed by Yale to track the current state of digital assets across all components of the solution.

Work began on this project in September 2017 and is on track to be completed by the end of August.