Oracle EBS application being decommissioned June 30, 2019

May 2, 2019

SUMMARY:   
 
The Oracle e-Business Suite (EBS) application–Yale’s financial and human resource system prior to Workday–is being decommissioned on June 30, 2019. The data in Oracle EBS will be kept available as an archive, but only a limited number of users in Finance and Human Resources will retain direct access. All staff, currently authorized to use the Data Warehouse Portal and Bug Report Library for reporting, will retain their access, but will need to contact the Finance Support Center (FSC) or Employee Service Center (ESC) should they require historical data that is only available in Oracle EBS (i.e., invoices, purchase orders).

DETAILS:

What is the Oracle EBS Decommissioning Project?

Oracle EBS is our legacy Finance, Human Resources, and Payroll system of record. The data in Oracle EBS is valuable and must be retained for historical reference, reporting, regulatory compliance, record retention, and audit requirements.  The database behind Oracle EBS will remain active but the user interface and forms will no longer be available for use. Access will be limited to a small number of users in Finance and Human Resources.

What changes can I expect?

  • Legacy Oracle EBS Access is going away; we will transition to “reporting only” mode
  • Legacy Data Warehouse will continue
  • There will be a revised process for requesting Legacy Data Warehouse access
  • There will be new processes for requesting historical reports or images (i.e., invoices, purchase orders)
  • There will be a revised process for requesting HOP1 reporting access (Central users only)

Detailed information about the process to request Oracle EBS information will be shared in subsequent communications.

Should you have any questions or concerns, please contact the Finance Support Center (FSC) at sharedservices@yale.edu.