Policy & Procedure Updates as of May 8, 2019

May 8, 2019

The following documents are now in effect and are posted on the Policies & Procedures website.  Prior versions of these documents, for compliance reasons, were published in March through an expedited review process (see March 20 Business Update).  Since that time, these documents have been through a full review and approval process.

If applicable, please discuss the documents with the appropriate people in your department. 

Policy 3215 Yale Purchasing Card

Related documents include:

These documents are promulgated by the Procurement Department and the Controller’s Office.  The policy and procedure were thoroughly reviewed and revised for clarity.  The documents clarify and enhance the expectations regarding the use of a PCard.

The procedure details the updated process surrounding the timeline for expense report submissions (i.e., 30 days from the date the expense is incurred), notification of outstanding PCard transactions, the suspension process, and potential disciplinary measures.

As a reminder, the procedure in Section 3 details the appropriate process for obtaining temporary dollar limit exceptions.

As a reminder, the cardholder agreement is revised and is now a form.  PCard cardholders will still complete PCard training and sign the form through TMS, but the text will now be readily available for reference.

Reminder:

Always check the Policies & Procedures website for the latest revisions of all documents.  This will ensure you that are utilizing the most up-to-date version.

If you have any questions, please contact Policy & Compliance Services at controllers.office@yale.edu.