Personal use of University vehicles reporting

October 30, 2019

There are yearly tax implications for Yale employees who utilize university vehicles for personal purposes. Yale University is required to report the value of the personal use of a university vehicle by an employee as additional taxable wages on the employee’s Form W-2, Wage and Tax Statement.

The lead administrator or operations manager must notify the University Tax Office if any Yale vehicle was utilized by an employee for personal use during the reporting period November 1, 2018 through October 31, 2019 and provide the required documentation to the Tax Office by November 15, 2019.

Please refer to Yale University Procedure 1110 PR.01, Personal Use of a University Vehicle, for additional information.

If you have any questions, please contact the University Tax Department at 203-432-5530.