Possible action required: Campus mail and supplier purchase orders

Due to the current COVID-19 pandemic, normal on-campus operations have been greatly reduced and many campus buildings are closed. During this period, Transportation, Recieving, and Storage (TR&S) mail and package delivery operations will continue, with a primary focus on servicing Yale’s essential on-campus operating units. Departments should be aware of the following guidelines:

Departments continuing essential operation must notify TR&S Campus Mail at campus.mail@yale.edu to arrange for continued mail and package deliveries.

• Departments are advised to take the following actions to manage their open orders for deliveries during this time:
• Review open purchase orders to understand which ones are active and will result in deliveries to campus.
  • Refer to the Yale Procurement Buying Guide to find supplier contact information.
  • Contact suppliers with open orders and provide them with guidance to suspend or postpone your non-essential deliveries until on-campus operations resume.
• For departments whose campus operations have ceased, TR&S will receive and store incoming mail and packages. All held mail and packages will be delivered once university on-campus operations resume. Departments should contact TR&S once they resume operations to have held mail delivered.

Please note, during this unprecedented time, mail and package delivery schedules may be modified based on capacity and specific unit needs.

For more guidance and related Q&As please refer to the following additional guidance:

• Procurement ordering, delivery of supplies and contract commitments & FAQs
• Procurement Supplier Guidelines