New date validation when itemizing a PCard expense

Effective Thursday, June 18, 2020, preparers will no longer be able to alter the transaction date of a Purchase Card (PCard) expense when itemizing charges on an expense report.

If an expense report contains an itemized PCard expense and the itemization line date does not match the date of the PCard transaction, an error will be displayed and the expense report will be prevented from being submitted.

• Pending expense reports in process can still be approved by a P2P cost center approver and/or the initiator of the expense. However, the new error message will be displayed after the approval. This will not prevent the approval of the expense report.
• For expense reports in a draft status or sent back, the preparer will be required to correct the itemization date prior to submission.

For questions, please contact the Financial Support Center at shared.services@yale.edu.