Procurement Obligations Roll Forward - July 13, 2020

Beginning at 5:00 p.m. on Monday, July 13, 2020, Procurement will begin a “roll-forward” process. This process will automatically update the budget date to July 1, 2020 on all purchase orders (POs) and supplier contracts with open obligations created prior to July 1, 2020. 

Obligations based on the remaining balance, that are not yet invoiced, will be moved to FY 2021.  Invoices matched to these POs and supplier contracts following the “roll-forward” will carry a July 1, 2020 budget date.  The “roll-forward” process will run from 5:00 p.m., Monday, July 13, 2020 until approximately 9:00 a.m., Tuesday, July 14, 2020.

The roll-forward will not update the budget date for purchase orders with a status of Change Order in Progress or supplier contracts with a status of Amendment in Process.  Please approve change orders for active purchase orders prior to 5:00 p.m. on Monday, July 13.  Procurement will cancel change orders initiated prior to calendar year 2020.

To avoid potential accounting issues, please do not approve PO-matched invoices after 5:00 p.m. on Monday, July 13  through 9 a.m. on Tuesday, July 14.

For questions, please contact the Financial Support Center at shared.services@yale.edu.