COA Closures and Reorganizations Resume in October

As noted on the Chart of Accounts (COA) website, segment closures and cost center reorganizations do not take place during the year-end period close (June-September) to accommodate system requirements. Such closures and reorganizations resume with the September month-end close in calendar October. In this message, the COA team shares reminders regarding submissions, process and deadlines.

Segment Closures – Now that units have completed their portion of the FY2020 financial close, the COA team asks that University departments determine whether they have obsolete segments to close. Please place a special focus on segments like Project and Assignee.

• The full list of project segments can be found in the “Segment Values” section of the COA website.
• The full list of assignees can be found through a Workday report (link and instructions here) or linked through the “Segment Values” section of the COA website.
• To start the closure process, please complete the COA Closure Checklist and send to coa@yale.edu for review and processing.
•  Departments may resume sending closure requests effective immediately.
•  Due to the high volume typically experienced when closures resume, please submit your requests by Monday, September 28.

Cost Center Reorganizations – COA has continued to accept requests for cost center reorganizations during the June-September “on hold” period.

• All forms and instructions for requesting cost center reorganizations (and any other COA requests) can be found on the “Request Forms” section of the COA website.
• COA will coordinate with all reviewers and downstream system/reporting owners (such as YBT, the long-range plan, and DataMart). Please ensure that any requests for the September month-end close in calendar October are received in COA by Friday, September 18.

As always, closures and reorganizations only occur on the day after the month-end system close. Consistent use of the COA on transactions is crucial to enable consistent and meaningful reporting for faculty, staff, University leadership, and external users.

For more information about COA please Click for Detailed Information and Resources. Please contact coa@yale.edu with any questions and all requests.