Personal use of university vehicles - Reporting

October 14, 2020

There are yearly tax implications for Yale employees who utilize university vehicles for personal purposes. Yale is required to report the value of the personal use of a university vehicle by an employee as additional taxable wages on the employee’s Form W-2, Wage and Tax Statement.

The Lead Administrator or Operations Manager must notify the University Tax Office if any Yale vehicle was utilized by an employee for personal use during the reporting period November 1, 2019 through October 31, 2020, and provide the required documentation to the Tax Office by November 13, 2020.

Please refer to Yale University Procedure 1110 PR.01, Personal Use of a University Vehicle, for additional information.

If you have any questions, please contact the University Tax Department at 203-432-5530 or through email at