Procurement obligations roll forward - July 13, 2021

July 7, 2021

Beginning at 5:00 p.m. on Tuesday, July 13, 2021, Procurement will begin a “roll-forward” process. This process will automatically update the budget date to July 1, 2021 on all purchase orders and supplier contracts with open obligations created prior to July 1, 2021. 

Obligations based on the remaining balance, not yet invoiced, will be moved to FY 2022.  Invoices matched to these POs and supplier contracts following the “roll-forward” will carry a July 1, 2021 budget date.  The “roll-forward” process will run from 5:00 p.m.  on Tuesday, July 13, 2021 until approximately 9:00 a.m. on Wednesday, July 14, 2021.

As communicated in recent Business Updates, between July 1 and July 13, departments should not submit or approve change orders for POs created prior to FY 2022. To ensure that POs are included in the July 13 roll forward, Purchasing will cancel change orders in progress as of July 13.

To avoid potential accounting issues, please do not approve PO-matched invoices after 5:00 p.m. on Tuesday, July 13 through 9:00 a.m. on Wednesday, July 14.