Possible action required: Upcoming significant changes to the NIH Other Support page

    December 8, 2021

    Summary 

    • The National Institutes of Health (NIH) has made significant changes to Other Support requirements for Just-In-Time (JIT) and Research Performance Progress Report (RPPR) submissions.
    • The NIH Other Support page and the Third-Party Agreement Library, both developed to support and provide guidance on the NIH changes effective January 25, 2022, are available to all users.   
    • The NIH Other Support page can be accessed through the Office of Research Administration, Research Enterprise Reporting landing page, under PreAward Reports.
    • The Third-Party Agreements Library for Submitter / Delegates and The Third-Party Agreements Library for Reviewers, as well as The Other Support Page & Third-Party Agreements Library training material can be accessed through the Research Performance Progress Report (RPPR) (under NIH Only) and Safeguards for International Research Collaboration (under Additional Resources) web pages.
    • A process to support the new requirement of personal certification for PI and Key Personnel is being developed and will be available before January 25, 2022.

    Details 

    To meet the National Institutes of Health (NIH) regulatory guidelines effective January 25, 2022, the Research Enterprise (RE) Data Mart team, in partnership with Department Administrators, has updated the NIH Other Support page (in support of PHS 398/2590).

    In accordance with the NIH updated requirements for Principal Investigators (PI), and Senior/Key personnel, the new version of the NIH Other Support page will include content and format changes for Just-In-Time (JIT) and Research Performance Progress Report (RPPR) submission.  Project and proposal information will be available as a Word template to accommodate manual updates of required information that is not available via a central source system.

    This report serves as a starting point that requires full review and manual updating to satisfy all NIH Other Support requirements, such as In-Kind support and attachment of supporting documentation. In addition, PIs and Senior/Key Personnel are required to personally certify their NIH Other Support.  A process for obtaining personal certification for PIs and Senior/Key Personnel is being developed and will be available before the January 25, 2022 deadline.  It is important to note, turn-around time for data correction inquiries will vary as they may require further investigation. Therefore, Department Administrators should plan to report discrepancies to the Office of Sponsored Projects (OSP) for review and manually correct content in order to meet submission deadlines. 

    The Third-Party Agreements Library has been developed to meet the new requirement to provide supporting documentation on third-party foreign agreements.  Additionally, tools summarizing what must be reported are being developed to assist departmental staff with gathering information related to sources of support from external entities that are not found in any Yale database or cannot be easily identified, such as but not limited to: in-kind support, certain gifts, and outside consulting activities.  As soon these tools become available, a communication providing a link to these tools will be distributed to all users. 

    The updated NIH Other Support page and the new Third-Party Agreements Library are accessible to all users beginning December 6, 2021.

    The NIH Other Support page can be accessed through the Office of Research Administration, Research Enterprise Reporting landing page, under “PreAward Reports.”    

    In addition, the “NIH Other Support Data Definition Document” is available as a reference guide that includes valuable information regarding specific report content.

    The Third-Party Agreements Library for Submitter / Delegates and The Third-Party Agreements Library for Reviewers, as well as The Other Support Page & Third-Party Agreements Library training material can be accessed through the Research Performance Progress Report (RPPR) (under NIH Only) and Safeguards for International Research Collaboration (under Additional Resources) web pages.

    Currently, the e-Signature process is still in development, and information on this process will be shared prior to January 25, 2022.

    If you have questions, including access issues, please contact the team by sending an e-mail to IRES@Yale.edu.