Managers, delegates, and HR partners: Check your inbox for awaiting action items

June 24, 2022

In order for HR Operational Services (HROS) to process the final absence payout for employees who are terminating, please be sure to check your Inbox in Workday and complete all awaiting action items associated with the termination business process. If there are pending absence requests on the terminating employee’s Workday record, they will need to be approved or denied prior to the approval of the final timesheet so that the absence ending balances are correct.

The “Obtain Final Timesheet and Absence Review” must be submitted by the manager or delegate in order for the termination business process to be routed to HR Operational Services (HROS) for processing the final absence payout. The submission of this task confirms that your department has reviewed all absences and the eligible absences are set to process.

The “Assign Work Schedule” task also has a direct impact on the absence payout at the time of termination. When an employee has a standard hours change, please be sure to check your Inbox and address this awaiting action. If not addressed, it could result in incorrect absence accrual on University holidays/recess days, which would then impact the accrual balances and absence payout at the time of termination.

Please be mindful of Yale’s policy around termination effective dates. Paid Time Off should not be used to extend employment unless the employee is retiring and the use of paid time off on the last day/termination date has been approved by the department. Also, the termination date should not fall on a University Holiday/Recess day. Yale’s termination policy can be found here.