Procurement obligations roll forward July 13, 2022

July 6, 2022

Beginning at 5:00 p.m. on Wednesday, July 13, 2022, Yale Procurement will start a “roll-forward” process. This process will automatically update the budget date to July 1, 2022, on all purchase orders and supplier contracts with open obligations created before July 1, 2022. 

Obligations based on the remaining balance, not yet invoiced, will be moved to FY 2023. Invoices matched to these POs and supplier contracts following the “roll-forward” will carry a July 1, 2022 budget date.  The “roll-forward” process will run from 5:00 p.m.  on Wednesday, July 13, 2022, until approximately 9:00 a.m. on Thursday, July 14, 2022.

As communicated in recent Business Updates, between July 1 and July 13, departments should not submit or approve change orders for POs created before FY 2023. To ensure that POs are included in the July 13 roll forward, Purchasing will cancel change orders in progress as of July 13.

To avoid potential accounting issues, please do not approve PO-matched invoices after 5:00 p.m. on Wednesday, July 13, through 9:00 a.m. on Thursday, July 14.