Holiday recess schedules and adjusted deadlines 2022

    November 23, 2022

    Yale University will be closed for the holiday recess from Friday, December 23 through Monday, January 2, 2023. The following is a brief summary of systems availability, adjusted deadlines, and support services related to this period.

    Payroll Schedule and Important Information

    The Pay Schedule contains detailed information about closing and pay schedules.

    STARS/Recruiting and Hiring

    Please refer to the following schedule for creating and posting job requisitions, processing temporary employment requests, and extending offers to candidates before and after the 2022 holiday recess period:

    Monday, Nov. 28

    • Last date Staffing can accept approved L35 job requisitions to meet the posting deadline of Nov. 30 (removed as of Dec.12)

    Monday, Dec. 5

    • Last date Staffing can receive STARS job postings for auditing to meet the posting deadline of Dec. 9 (all positions other than L35)
    • Last opportunity to submit Temporary Data Collection Forms, via STARS, for the processing of temporary workers before the recess period

    Friday, Dec. 9

    • Last date Staffing can open a job requisition which will post to the applicable gateway(s) on the next calendar day

    Friday, Dec. 16

    • Last date that Staffing can extend offers prior to the recess period

    Tuesday, Jan. 3

    • First day Staffing can open a job requisition for 2023, which will post to the applicable gateway(s) on the following date (all positions other than L35)

    Wednesday, Jan. 11

    • First L35 job requisition posting date of 2023 (deadline submission date of January 10 by noon)

    For questions, please contact the Employee Service Center at 203-432-5552 or employee.services@yale.edu.

    Employee Service Center

    The Employee Service Center (ESC) recess hours are as follows:

    • Dec. 23, 26, and 30, and Jan. 2: Closed
    • Dec. 27, 28, 29: Open 9 a.m. to 3 p.m.

    I-9 Center

    The I-9 Center at 221 Whitney Avenue will be closed during recess.

    Questions can be directed to the ESC at 203-432-5552 or employee.services@yale.edu. We will respond after holiday on Tuesday, Jan. 3, 2023.

    Financial Systems and Solutions

    More information to come.

    Questions can be directed to the Finance Support Center (FSC) at 203-432-5394 or askfinance@yale.edu. We will respond after holiday on Tuesday, Jan. 3, 2023.

    Treasury Services

    Treasury Services located at 2 Whitney Avenue, will be closed Friday, Dec. 23 and Monday, Dec. 26. Treasury will be open for deposits Tuesday, Dec. 27 through Friday, Dec. 30, from 9 -11 a.m. Deposits may be dropped at any time in the drop box located on the Grove Street side of the building (no inter-office envelopes please) and at the drop box located at 333 Cedar Street inside the building on the first floor.

    Accounts Payable

    Transactions need to be submitted to Accounts Payable by Monday, Dec. 12, at 3 p.m.

    Transactions need to be submitted for review to Accounts Payable by Monday, Dec. 12, at 5 p.m.

    • Petty Cash
    • Check Request (Supplier Invoice Request)
    • Expense Reports for YSS Partners
    • Match Exceptions for PO invoices

    In order to receive payment, your transaction must be fully approved by Wednesday, Dec. 21:

    • Last check Check run will be Wednesday, Dec. 21
    • Last day for electronic payments is Thursday, Dec. 22 

    Finance Support Center (FSC)

    During the holiday recess, the FSC will not be available Friday, Dec. 23 through Monday, Jan. 2, 2023. 

    Procurement

    To ensure that your transactions are processed before the holiday break, please note the following critical date:

    • Monday, Dec. 12, 5 p.m.: Purchase Requisitions received by Purchasing
    • Anything received after the aforementioned date may not be processed until our return on Jan. 3, 2023.

    All Procurement units (which include Purchasing Services and Electronic Commerce Services) will be closed during the break.

    Workday and SciQuest will remain available during the holiday break. However, as all requisitions require financial review and approval, they may not be reviewed during the break. Likewise, requisitions that require review and approval by central units (e.g., radioactive or hazardous materials by EHS; requisitions requiring Purchasing approval or requests to close POs) will be reviewed beginning Monday, Jan. 3, 2023. University Receiving locations are also on a reduced schedule. eShip Global, the university’s express shipping tool, will also remain available during the holiday break.

    The Purchasing Card office will not be available during the break. If assistance is needed, please contact JP Morgan Chase at 1-800-316-5065.

    Please share this reminder with those in your department who are responsible for these transaction types. Please email questions or concerns to purchasing.helpdesk@yale.edu.

    ITS Cellular Services

    The ITS Cellular Services will close at 5 p.m. on Thirsday, December 22, and will reopen at 8:30 a.m. on Tuesday, January 3. Please submit any international cell service requests no later than Friday, December 16 to ensure international coverage. If you need any cellular assistance during the recess break, please contact the ITS Help Desk which is available 24 hours a day, seven days a week, 365 days a year. You may call 203-432-9000 or visit Get Help to search how-to articles, report a problem, or chat.

    ITS Help Desk

    The ITS Help Desk is available 24 hours a day, seven days a week, 365 days a year. You may call 203-432-9000 or visit Get Help to search How-to Articles, report a problem, or chat.

    Walk-in Computer Support Centers will not be available during the holiday recess.

    ITS Data Center

    Thanksgiving Holiday:

    • Wednesday, Nov. 23: Data Center Operations closes at 6 p.m.
    • No onsite presence from 6 p.m. Wednesday, Nov. 23, through 7 a.m. Friday, Nov. 25.

    December Recess:

    • Saturday, Dec. 24: Data Center Operations closes at 6 p.m.
    • No on-site presence from 6 p.m., Saturday, Dec. 24 through 7 a.m. Monday, Dec. 26. 

    New Year’s Eve & Day

    • Friday, Dec. 31 – Data Center Operations closes at 6 p.m.   
    • No on-site presence from 6 p.m., Saturday, Dec. 31 to 7 a.m., Sunday, Jan. 1, 2023.

    For all times when there is no on-site presence, coverage will be maintained by on-call staff.

    Power BI Report Server and Finance Data Mart

    If you encounter Power BI, People Hub or Finance Data Mart problems, please report them to the ITS Help Desk.

    Yale Mail Service

    For areas on campus that require continuous mail delivery and pickup during the upcoming holiday recess, please submit your request to Yale Mail Service before Friday, December 9.

    Yale Shuttle Service

    This service runs year-round with the exception of official Yale holidays and recess days.