IT Hoteling Offices and Cubicles at 25SP

Office hoteling, otherwise known as desk hoteling or simply ‘hoteling,’ is a flexible way of reserving a desk or room in your workplace for a set period. As the name suggests, hoteling operates in the same way as an actual hotel. You make a reservation, check-in, complete your stay, and check-out.

The IT Business Office, in partnership with DSP Team Two, created and tested several hoteling set-ups. The final hoteling set-up includes seven hoteling sections throughout the 4th and 5th floors of 25SP, to allow better team collaboration. Additional hoteling sections are also being considered.

Sections one through six are fully operational, and section seven is nearly completed. When all sections are available, we will offer four hoteling offices and 39 hoteling cubicles. Refer to a Hoteling Seat Map on Yale IT’s Teams site to see the location of each hoteling section.

What equipment is available?

You will find the following standard hoteling equipment in each location, allowing for a single connection to your laptop. Each hoteling seat also includes hoteling guidelines, instructions for Mac users (driver download may be needed), Help Desk Support, how to reserve hoteling seats in the future, and disinfectant to clean the area at the end of your stay. Please keep all equipment and supplies in their assigned location.

• 2 Monitors
• 1 Universal Laptop Docking Station for Windows and Mac
• 1 Wired Mouse
• 1 Wired Keyboard
• Speaker (Offices only)

How do I reserve a hoteling seat?

The How to Book a Hoteling Seat document on Yale IT’s Teams site walks you through the process. Thank you to Mike Macary for his assistance in creating this booking system. Please remember, offices are available for managers only. All seats are booked for 8.5 hours. If reserving ahead of time, select 8:30 a.m. on your reservation date. If reserving while in the office and it is after 8:30 a.m., please select 12:30 p.m. Hoteling sections one through six are currently available for booking. When section seven is available, it will be added.

How do I cancel a hoteling reservation if no longer needed?

It is important to cancel any hoteling reservation if it is no longer needed allowing someone else to use the space. First, locate your hoteling seating confirmation email and click on Reschedule. When your reservation record opens, select Cancel Booking.

Additional Information

Huddle rooms are still available and bookable on Microsoft Office. We are partnering with our AV team to bring more Zoom/Teams rooms on the 5th floor and upgraded A/V equipment in our new collaboration space and huddle rooms.

Secure storage will be available for staff visiting 25SP. Combination lockers are being moved into the 4th and 5th large kitchens, and we anticipate these lockers to be installed and operational by mid-May.

A recent user of 447ss, Christine Chiu, shared that her experience was “all very, very positive” citing that it was “very easy to plug and start, everything [was] available and working wonderfully.”

IT appreciates your feedback on these spaces. A recent user of 447ss, Christine Chiu, shared that her experience was “all very, very positive” citing that it was “very easy to plug and start, everything [was] available and working wonderfully.” She also said she appreciated the alcohol wipes, hand sanitizer, and help information, which left her feeling like she “had what [she] needed in case [she] hit an obstacle.” 

Contacting Cheri Ross (cheri.ross@yale.edu) to provide additional input.