Policy update - June 29, 2022

The following updated documents are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to controllers.office@yale.edu.

Related Documents:

• Policy 3302 Business Meals, Entertainment, and Other Social Events – Revised
• Policy 3303 Gifts from University Funds – Revised

The University has increased the dollar limit for business meals from $100 per person to $125 per person. The relevant portion of Policy 3302 now reads as follows:

“The University expects the cost of business meals to be reasonable and to be $125 or less per person (including tax and tip). When sound business reasons necessitate that business meals exceed $125 per person, the excess cost of the business meal requires prior approval by the Controller’s Office, in consultation with the Provost’s Office, Professional School Dean, or an Officer of the Corporation, as appropriate. Costs in excess of $150 per person will not be reimbursed.”

Additionally, the University has increased the dollar limit for non-cash gifts from University funds from $75 to $100. Non-cash gifts valued under $100 need not be reported for tax purposes. The relevant portion of Policy 3303 now reads as follows:

• “Employees: non-cash gifts of $100 or greater and all gift certificates that are given to employees must be reported to the Payroll Office for reporting to the IRS. The amount will be added as taxable income to their payroll records. Please contact the Payroll Office at 203-432-5408.
• Non Employees: non-cash gifts of $100 or greater and all cash/gift certificates that are given to non-employees must be reported to Accounts Payable for reporting to the IRS.”

Reminder:

Always check the Policies & Procedures website for the latest revisions of all documents. This will ensure you that are utilizing the most up-to-date version.

If you have any questions, please contact Policy & Compliance Services at controllers.office@yale.edu.