Procedure 1410 PR.01 and Procedure 1410 PR.03 - Updates

The following revised policy documents are now published and effective. Please discuss the documents with the appropriate people in your department and send any questions to controllers.office@yale.edu.

Related documents:

• Procedure 1410 PR.01 University Service Providers: Registration and Annual Renewal – Revised
• Procedure 1410 PR.03 University Service Providers: Accounting and Billing – Revised

These revised procedures originate from the Controller’s Office, in consultation with the University Service Providers (USPs) Operating Committee (the “policy sponsors”). Two documents received updates, the substance of which is outlined below.

Procedure 1410 PR.01 was updated to provide additional guidance for registering new USPs, including reference to a newly published form that is intended to streamline the registration process. These updates are made in response to users asking for clarification on the registration process. The newly published form (which previously existed, but was not publicly published) assists the Controller’s Office and other partners in gathering necessary information from the requestor to reduce back-and-forth during the registration process.

Procedure 1410 PR.03 was updated to include the addition of a new requirement being asked of USPs: a monthly revenue ledger account reconciliation. This new requirement, which has been discussed and vetted by the USP Operating Committee, is being implemented as part of an audit response. The new USP Monthly Revenue Ledger Account Reconciliation process will assist USPs in ensuring the accuracy of their accounting and Workday reporting. In developing the process, the policy sponsors referenced the existing balance sheet reconciliation procedures described in Procedure 1101 PR.04 Balance Sheet Ledger Account Reconciliation & Certification to maintain consistency, where appropriate. In addition, this procedure received a few wording and formatting updates to enhance clarity. For additional information on the new monthly reconciliation process, please refer to the University Service Provider Resources.

Always check the Policies & Procedures web pages for the latest revisions of all documents. This will ensure you that are utilizing the most up-to-date version.

If you have any questions, please contact Policy & Compliance Services at controllers.office@yale.edu.