Skip to main content
It’s Your Yale
Menu
Yale University
News
Workday
Yale Status Board
Get Help
About Operations
Our Strategy & Initiatives
Administrative Operations
Business Operations
Facilities
Finance
Hospitality
Human Resources
Information Technology
Office of New Haven Affairs
Public Safety
Search
It’s Your Yale
Working at Yale
Working at Yale
Working at Yale
Explore Working at Yale
Careers
Applicant Resources
Search Careers
Benefits
Your Finances
Your Well-Being
Your Work + Life
Employee Engagement & Workplace Culture
Accommodations
Employee Resource Groups
Human Resources Business Partner
Learn & Grow
I am a Learner
I Manage People
I Want to Grow
Manager Toolkit
Onboard
Recruit & Hire
Team Experience Builder
New Employee Information
Important Actions to Take
New Employee Contest
Stay in Touch
Staff Recognition
Recognition Resources
Staff Service Recognition Program
Workplace Guidelines
Faculty Handbook
Integrity and Ethical Conduct
Union-Management Relations
Yale University Hotline
Campus Essentials
Campus Essentials
Campus Essentials
Explore Campus Essentials
Community Safety
Campus Safety Support
Lockout Services
Victim Services
Public Safety Event Support
Lost & Found
Dining Around Campus
Dining at The Shops at Yale
Eli Bucks
Yale Restaurants/Cafés
Getting Around Campus
Accessible Transit
Bike
Bus
EV Charging
Parking
Rideshare
Train
Using the Shuttle
Walking in New Haven
Zipcar
Off-Campus Living
Find an Apartment
Local Overnight Accommodations
Workplace Services
Workplace Services
Workplace Services
Explore Workplace Services
Building & Grounds
Campus Planning & Programming
Custodial Services
Landscaping & Snow Removal
Lockshop Key Request
Maintenance Request
Recycling
Business Travel
Air
Booking Travel
Ground
Hotels
Travel Guidance
Facilities Safety Systems
Automated External Defibrillator (AED) Program
Security Cameras & Card Access Control Support
Mail, Shipping, & Receiving
Campus Mail
Courier
Express Shipping
Outbound Bulk Mail & Shipping
Moving & Storage
Office & Equipment Moves
Relocation & Logistics
Warehouse
Planning an Event or Program
Conference & Event Planning
Event Registration Platform
Kitting & Fulfillment
Summer Housing
Venue Rentals
Yale Catering
Printing & Design
BluePrint Copier Rental
Custom Merchandise
Digital Design
Digital Printing, Binding, & Finishing
Experiential Graphics
Graphic Design
Place an Order
Poster Printing
Print Procurement & Consulting
Research Support
Grant Support Offices
Office of Research Administration
Research Compliance & Regulatory Affairs
Sponsored Projects
Technology
IT Requests
IT Services
IT Support Articles
Software Catalog
University Vehicles
Charter Services
Fleet Management
Yale Trademark Licensing
Filming & Photography on Campus
Yale Brand Guidelines
Yale Swag
Financial Resources
Financial Resources
Financial Resources
Explore Financial Resources
Accounting
Accounting Manual
Chart of Accounts
Closing Schedules
External Reporting
Gift Administration
Budgeting & Financial Planning
Budget & Planning Resources
Planning, Budgeting and Forecasting Overview
University Budget Books
Yale Budgeting Tool (YBT)
Business & Travel Expenses
Gifts from University Funds
Meals & Entertainment
Travel for Yale
Finance Basics & Tools
Finance Chatbot
Reporting & Analytics
Treasury Services
Internal Controls & Compliance
Approval & Signature Authority
Financial Compliance
Financial Integrity
Internal Auditing
Tax Information
Paying People
Payee Setup
Payroll
Payroll Costing Allocations
Student Employment
Purchasing & Paying
Expense Reports
International Transactions
Purchasing Card ("PCard")
Purchasing Contracts
Source to Pay Process
Supplier Management & Payment
Research & Sponsored Projects
Certifying Effort
Cost Transfers
Office of Sponsored Projects
Sponsored Accounting & Grant Management
Study Participant Remuneration
University Service Providers & External Sales
Policies & Procedures
Policies & Procedures
Policies & Procedures
Explore Policies & Procedures
University Policy Library
University Policies, Procedures, Forms, and Guides
Policies & Procedures by Topic
Policies & Procedures Development
Policies & Procedures Drafts
Yale University
News
Workday
Yale Status Board
Get Help
About Operations
Our Strategy & Initiatives
Administrative Operations
Business Operations
Facilities
Finance
Hospitality
Human Resources
Information Technology
Office of New Haven Affairs
Public Safety
Search
Show all breadcrumbs
Policies & Procedures
Home
Policies & Procedures
Financial Management
Financial Management
Policies
1101 Guiding Principles for University Operations
1102 Financial Management Organizational Model
1104 University Signature Authority
1200 Post-Issuance Tax-Exempt Bond Compliance
1300 Chart of Accounts Governance
1301 Sponsored Projects Financial Reporting and Financial Closeout
1304 Distinguishing Between Gifts and Sponsored Awards (Grants and Contracts)
1305 Cost Transfers Involving Sponsored Projects
1306 Cost Sharing on Sponsored Projects
1308 Program Income Associated with Sponsored Projects
1403 Charging of Administrative and Clerical Salaries and Certain Other General Administrative Expenses to Federal Funds
1405 Charging of Facilities and Administrative ("F&A") Type Expenses to Non-Federal Sponsored Projects
1410 University Service Providers
1415 Allocating the Cost of University Services
1601 Information Access and Security
2100 Revenue Principles, General
2200 Gifts to the University
2201 Gifts from External Parties to Employees
2801 Depositing and Recording University Funds
2805 Establishing and Maintaining University Bank Accounts
2810 Connecticut Sales Tax
2815 Petty Cash Funds
2820 Acceptance of Payment Cards
3301 Travel on University Business
3302 Business Meals, Entertainment, and Other Social Events
3303 Gifts from University Funds
3305 Expense Advances
3410 CT Income Tax Withholding for Athletes and Entertainers
3411 Joint Venture
3415 Payments to Individuals Who Are Neither Citizens nor Permanent Residents of the United States
3505 Out-of-State Work Locations
3510 Faculty & Staff Relocation Expenses
3600 Student Employment and Student Stipends
4202 Capitalization, Depreciation, and Disposal of Capital Assets
4203 Accounting for Internal Use Software Development Projects
4209 Moveable Equipment
4210 Valuation of Inventory
5001 Hybrid Work Policy
5002 Remote Work Policy
6002 Application of Facilities and Administrative ("F&A") Rates and Costs Recovery
Procedures
1101 PR.01 Controls and Business Process Questionnaire
1101 PR.02 Financial Transaction Review and Budget Monitoring
1101 PR.03 Journal Entries
1101 PR.04 Balance Sheet Ledger Account Reconciliation & Certification
1101 PR.06 Approval Authority
1101 PR.07 Accounting Corrections and Adjustments
1103 PR.01 University Budgeting: Year-End General Appropriations ("GA") Surplus or Deficit Requests and Approvals
1103 PR.02 University Budgeting: Out-of-Budget Requests and Approvals
1104 PR.01 Electronic Signatures
1110 PR.01 Personal Use of a University Vehicle
1200 PR.01 Identification and Approval of Private Business Use Activities
1200 PR.02 Procedure for Ensuring Post-Issuance Tax-Exempt Bond Compliance
1300 PR.01 Requesting, Modifying, and Closing Chart of Accounts Segments
1301 PR.04 Applying Facilities and Administrative Rate to Genomic Array Purchases
1301 PR.05 Residual Balance Fund Transfers
1301 PR.06 Sponsored Projects Financial Reporting and Closeout
1304 PR.01 Award Set-Up Process for Sponsored Accounts
1304 PR.02 Distinguishing Between Gifts and Sponsored Awards
1305 PR.04 Unallowable Costs
1315 PR.03 Salaries Above a Sponsor Imposed Rate Cap and Other Program Salary Limitations
1315 PR.04 Effort Reporting
1410 PR.01 University Service Providers: Registration and Annual Renewal
1410 PR.02 University Service Providers: Rate Calculations
1410 PR.03 University Service Providers: Accounting and Billing
1415 PR.01 Allocating the Cost of University Services
2100 PR.01 Executing Revenue Agreements
2100 PR.02 External Sales Approval Process
2200 PR.01 Gift Receipt and Processing
2200 PR.02 Gift Stewardship
2203 PR.01 Establishing and Liquidating a University Fund Functioning as Endowment ("UFFE")
2801 PR.01 Recording and Depositing Cash Receipts
2801 PR.02 Patient Account Collections in Clinical Practices
2810 PR.01 Recording, Depositing, and Reporting Collected Sales Tax
2815 PR.01 Administering a Specialized Petty Cash Fund
2820 PR.01 Payment (Credit & Debit) Card
3215 PR.02 Yale Expense Management (PCard and Out-of-Pocket Expenses)
3301 PR.02 Obtaining Cash for Yale Activities Abroad
3305 PR.01 Spend Authorization Process for Expense Advances
3410 PR.01 Obtaining Exemption or Reduced Rate of Withholding for CT A&E Tax
3417 PR.01 Human Research Study Participant Remuneration Process
3505 PR.01 Out-of-State Work Locations Procedure
3510 PR.01 Faculty & Staff Relocation Expense Payments & Reimbursements
3600 PR.01 Student Employment Procedures
4203 PR.01 Accounting for Information Technology Services ("ITS") Capital Projects
4209 PR.01 Acquisition and Maintenance of Moveable Equipment
4209 PR.02 Capitalization of Moveable Equipment Accessories and Composite Assets
4209 PR.03 Transfer, Sale, Disposal, or Release of Moveable Equipment
5001 PR.01 Hybrid Work Expectations and Implementation
5002 PR.01 Remote Work Expectations and Implementation
Forms
1101 FR.01 Financial Review Checklist
1101 FR.02 Manual Journal Entry Request
1101 FR.03 Non-Sponsored Accounting Correction and Adjustment Documentation Matrix
1101 FR.04 Non-Sponsored Change Reason and Code Usage
1103 FR.01 University Budgeting: Year-End General Appropriations ("GA") Surplus or Deficit Request
1103 FR.02 University Budgeting: Out-of-Budget Request
1107 FR.01 Reporting Template for Foreign Gifts and Contracts
1110 FR.03 Mileage Record
1305 FR.01 Late Cost Transfer Calculator
1305 FR.02 Manual Journal - Cost Transfer Justification
1305 FR.03 Cost Transfer Documentation Matrix
1305 FR.04 Cost Transfer Change Reason and Code Usage
1306 FR.01 Cost Sharing Approval Request
1410 FR.01 University Service Providers: Registration Form
1410 FR.02 University Service Providers: Rate Calculation Worksheet
1410 FR.03 University Service Providers: Accounting and Journal Source Control Information Form
2100 FR.01 External Sales Approval Request Form
2100 FR.02 External Sales Annual Reapproval Form
2100 FR.03 External Sales Compliance Checklist
2100 FR.04 External Sales Fair Market Value (FMV) Analysis Template
2203 FR.03 Request to Reinvest Unspent Endowment Income to Principal
2203 FR.04 Request to Set-Up or Add to a University Fund Functioning as Endowment (UFFE)
2203 FR.05 Request to Decapitalize an Existing University Fund Functioning as Endowment (UFFE)
2203 FR.06 Request to Close Spendable Gift
2203 FR.07 YSM - Request to Reinvest Unspent Endowment Income to Principal
2203 FR.08 YSM - Request to Set-Up or Add to a University Fund Functioning as Endowment (UFFE)
2203 FR.09 YSM - Request to Decapitalize an Existing University Fund Functioning as Endowment (UFFE)
2203 FR.10 Request to Set Up a New Gift
2805 FR.01 Cash Sale Worksheet
2810 FR.01 Sales Tax Report
2810 FR.02 New Department Setup for Reporting Sales Tax
2815 FR.01 Petty Cash Voucher
2815 FR.02 Petty Cash Quick Voucher
2815 FR.03 Petty Cash Fund Request
2815 FR.04 Petty Cash Replenishment
3205 FR.04 Application for IRS Individual Taxpayer Identification Number (IRS Form W-7)
3205 FR.05 Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals)(IRS Form W-8BEN)
3205 FR.06 Request for Taxpayer Identification Number and Certification (IRS Form W-9)
3205 FR.07 Application for a Social Security Card (SSA Form SS-5)
3215 FR.07 Request to Delegate Authority to Prepare Expense Reports and Spend Authorizations
3215 FR.09 120-366 Day Taxable Expense Reimbursement
3401 FR.08 Supplier Gateway – Proxy Form
3401 FR.09 Supplier Gateway – Change Registration Type to Supplier Managed Form
3417 FR.02 Participant Research Record Log
3510 FR.01 Relocation Reimbursement Request
Guides
1010 GD.01 Matrix of University-Wide Requirements
1101 GD.10 Financial Review Principles
3415 GD.01 Description of Forms Associated with Payments to Individuals Who Are Neither Citizens Nor Permanent Residents of the United States (GD.01)
3415 GD.02 Commonly Used Immigration Status Categories Associated With Individuals Who Are Neither Citizens Nor Permanent Residents of the United States (GD.02)
3415 GD.04 Nonresident Alien Reporting and Withholding Table Income Tax Treaty Benefit Claimed Associated With Individuals Who Are Neither Citizens nor Permanent Residents of the United States (GD.04)