All staff who can work at home should continue to do so. Only with an explicit request from a supervisor should a staff member return to campus. For more information, review COVID-19 Workplace Guidance.
Provision of Meals to Students at Virtual Meetings of Student Organizations (Interim)
September 28, 2020
September 28, 2020
Policy and Guidance
This interim policy results from the COVID-19 pandemic and it establishes the rules and guidelines pertaining to the provision of meals to students at virtual meetings of student organizations. Such meals are intended to replace the in-kind meals Yale typically provides to students at similar meetings ordinarily held on campus. This interim policy applies to virtual meetings only; the previously issued COVID-19 – Events & Gatherings Guidelines continue to apply to in-person meetings and events. The following points apply to the provision of meals to students at virtual meetings of student organizations:
- The amount provided for each meal must be reasonable and must be in accordance with budgetary and prudent spending considerations; Yale units/departments may establish their own dollar limitations and additional other guidelines pertaining to these student meals;
- Meals charged to federally sponsored awards must be allowable in accordance with federal guidelines;
- Yale units/departments providing meals to students should do so by issuing food delivery service (e.g., DoorDash, Uber Eats, Grubhub) credits, vouchers, payment cards, or their equivalent (collectively, “meal vouchers”);
- Yale units/departments must use an appropriate Yale PCard or supplier invoice for the purchase of these food delivery service meal vouchers; other purchasing methods (e.g., out-of-pocket expenses) are not permitted;
- Yale units/departments should notify students that the food delivery service meal vouchers are intended for the purchase of meals to be consumed at virtual meetings of student organizations;
- Food delivery service meal vouchers must not be used to purchase alcohol; and
- Yale units/departments providing meals in accordance with this policy are not required to obtain central approval to do so. Further, no central reporting of meals is required.