Effective Date: September 28, 2020
Revision Date: September 28, 2020
Policy and Guidance
This interim policy results from the COVID-19 pandemic and it establishes the rules and guidelines pertaining to the provision of meals to students at virtual meetings of student organizations. Such meals are intended to replace the in-kind meals Yale typically provides to students at similar meetings ordinarily held on campus. This interim policy applies to virtual meetings only; the previously issued COVID-19 Information continues to apply to in-person meetings and events. The following points apply to the provision of meals to students at virtual meetings of student organizations:
- The amount provided for each meal must be reasonable and must be in accordance with budgetary and prudent spending considerations; Yale units/departments may establish their own dollar limitations and additional other guidelines pertaining to these student meals;
- Meals charged to federally sponsored awards must be allowable in accordance with federal guidelines;
- Yale units/departments providing meals to students should do so by issuing food delivery service (e.g., DoorDash, Uber Eats, Grubhub) credits, vouchers, payment cards, or their equivalent (collectively, “meal vouchers”);
- Yale units/departments must use an appropriate Yale PCard or supplier invoice for the purchase of these food delivery service meal vouchers; other purchasing methods (e.g., out-of-pocket expenses) are not permitted;
- Yale units/departments should notify students that the food delivery service meal vouchers are intended for the purchase of meals to be consumed at virtual meetings of student organizations;
- Food delivery service meal vouchers must not be used to purchase alcohol; and
- Yale units/departments providing meals in accordance with this policy are not required to obtain central approval to do so. Further, no central reporting of meals is required.
Related Resources
Office of the Provost: Appropriate Use of University Research Funds