University Policy Library

Name Revision Date
1000 Development, Revision, and Posting of University Policies, Procedures, and Forms January 27, 2020
1000 PR.01 Creating and Revising University Policies, Procedures, and Forms January 27, 2020
1000 FR.01 Policy Proposal January 12, 2018

Name Revision Date
1001 Compensation Above Salary January 25, 2016
1001 PR.01 Compensation Above Salary January 25, 2016
1001 FR.01 Request for Pre-Approval for Faculty Extra Compensation November 6, 2023

Name Revision Date
1010 Training and Other Requirements September 12, 2016
1010 GD.01 Matrix of University-Wide Requirements November 13, 2025

Name Revision Date
1101 Guiding Principles for University Operations December 4, 2020
1101 PR.01 Controls and Business Process Questionnaire September 12, 2024
1101 PR.02 Financial Transaction Review and Budget Monitoring July 6, 2021
1101 PR.03 Journal Entries March 28, 2025
1101 PR.04 Balance Sheet Ledger Account Reconciliation & Certification May 31, 2024
1101 PR.06 Approval Authority January 20, 2022
1101 PR.07 Accounting Corrections and Adjustments September 25, 2024
1101 FR.01 Financial Review Checklist June 11, 2025
1101 FR.02 Manual Journal Entry Request June 20, 2017
1101 FR.03 Non-Sponsored Accounting Correction and Adjustment Documentation Matrix September 25, 2024
1101 FR.04 Non-Sponsored Change Reason and Code Usage September 25, 2024
1101 GD.10 Financial Review Principles September 29, 2020

Name Revision Date
1102 Financial Management Organizational Model July 16, 2025

Name Revision Date
1104 University Signature Authority December 4, 2020
1104 PR.01 Electronic Signatures December 4, 2020

Name Revision Date
1105 Retention of University Financial Records December 4, 2020

Name Revision Date
1106 Preserving Records for Legal Purposes April 27, 2021

Name Revision Date
1107 Reporting Foreign Gifts and Contracts July 3, 2024
1107 FR.01 Reporting Template for Foreign Gifts and Contracts October 27, 2020

Name Revision Date
1109 Internet Access from Home June 20, 2024

Name Revision Date
1110 Personal and Off Campus Use of University Property Including Vehicles February 13, 2025
1110 PR.01 Personal Use of a University Vehicle February 13, 2025
1110 FR.01 Personal Use of University Vehicles - Department Summary Sheet February 10, 2025
1110 FR.02 Personal Use of University Vehicles - Questionnaire February 12, 2025
1110 FR.03 Mileage Record February 13, 2025

Name Revision Date
1304 Distinguishing Between Gifts and Sponsored Awards (Grants and Contracts) May 15, 2023
1304 PR.01 Award Set-Up Process for Sponsored Accounts June 23, 2020
1304 PR.02 Distinguishing Between Gifts and Sponsored Awards October 11, 2024
1304 FR.01 Pre-Award Costs and At-Risk Account Request Form March 4, 2025
1304 FR.03 Transmittal Summary (Tran Sum) Form February 23, 2022
1304 FR.03A Subrecipient Information and Compliance Form October 14, 2025
1304 FR.03C National Research Service Award (“NRSA”) Assurance of Compliance February 28, 2020
1304 FR.04 Award Budget Setup (“ABS”) Form May 16, 2022
1304 FR.06 Responsible Personnel Change Form October 19, 2021
1304 FR.09 Cost Allocation Methodology January 14, 2021

Name Revision Date
1306 Cost Sharing on Sponsored Projects May 25, 2017
1306 PR.01 Cost Sharing October 26, 2021
1306 FR.01 Cost Sharing Approval Request October 25, 2021
1306 FR.02 Facilities and Administrative (“F&A”) Rate Reduction/Waiver Request September 29, 2023

Name Revision Date
1308 Program Income Associated with Sponsored Projects November 14, 2024

Name Revision Date
1311 Institutional Base Salary for Sponsored Projects March 9, 2022

Name Revision Date
1315 Effort Reporting: Certifying Effort on Sponsored Projects November 21, 2024
1315 PR.03 Salaries Above a Sponsor Imposed Rate Cap and Other Program Salary Limitations June 26, 2017
1315 PR.04 Effort Reporting December 2, 2025
1315 FR.01 Effort Report September 5, 2024
1315 GD.04 Student Employment Split May 8, 2014

Name Revision Date
1316 Effort Commitment: Managing Effort Associated with Sponsored Projects July 3, 2025

Name Revision Date
1360 Human Research Protection January 30, 2023

Name Revision Date
1370 Export-Controlled Information November 4, 2022

Name Revision Date
1403 Charging of Administrative and Clerical Salaries and Certain Other General Administrative Expenses to Federal Funds July 11, 2025
1403 FR.02 Justification to Direct Charge Facilities and Administrative (“F&A”) Costs to a Federal Award July 11, 2025

Name Revision Date
1405 Charging of Facilities and Administrative (“F&A”) Type Expenses to Non-Federal Sponsored Projects December 19, 2024

Name Revision Date
1415 Allocating the Cost of University Services February 3, 2012
1415 PR.01 Allocating the Cost of University Services February 6, 2012

Name Revision Date
1420 Waste Stream, Scrap Material, and Recycling Management April 4, 2024

Name Revision Date
1430 Shipping January 27, 2020
1430 PR.01 Shipping Policy Exception Requests May 15, 2019
1430 FR.01 Shipping Policy Exception Request Form January 14, 2020

Name Revision Date
1510 Ethics Policy for the Staff of University Collections June 29, 2023

Name Revision Date
1602 Protecting the Security and Confidentiality of Social Security Numbers October 1, 2008

Name Revision Date
1603 Red Flags Policy August 13, 2013

Name Revision Date
1604 Data Classification Policy December 8, 2023
1604 PR.01 Data Classification Procedure December 8, 2023

Name Revision Date
1605 Web Accessibility Policy March 26, 2021
1605 PR.01 Web Accessibility Procedure March 26, 2021

Name Revision Date
1607 Information Technology Appropriate Use Policy August 11, 2020

Name Revision Date
1609 Media Control December 14, 2020
1609 PR.01 Disposal of Media Containing Confidential or Protected Health Information December 14, 2020

Name Revision Date
1610 Systems and Network Security November 26, 2024
1610 PR.01 Disposal of Obsolete Computers and Peripherals November 26, 2024
1610 GD.02 Device Configuration Guidelines May 18, 2016

Name Revision Date
1611 Program for the Security of Customer Financial and Related Data January 31, 2014

Name Revision Date
1612 Software Licensing March 22, 2024

Name Revision Date
1614 Vulnerability Management January 22, 2024

Name Revision Date
1705 University Fleet Policy November 15, 2022
1705 GD.01 Automobile Fleet Safety Rules May 1, 2006

Name Revision Date
1901 Mass Email Distribution Governance and Appropriate Use July 17, 2024
1901 PR.01 Mass Email Communications: Responsibilities and Guidelines July 17, 2024

Name Revision Date
2200 Gifts to the University August 16, 2023
2200 PR.01 Gift Receipt and Processing December 14, 2021
2200 PR.02 Gift Stewardship December 14, 2021

Name Revision Date
2201 Gifts from External Parties to Employees August 16, 2006

Name Revision Date
2202 Endowment Spending and Distributions March 1, 2023

Name Revision Date
2203 University Funds Functioning as Endowment (“UFFEs”) January 20, 2023
2203 PR.01 Establishing and Liquidating a University Fund Functioning as Endowment (“UFFE”) January 20, 2023
2203 FR.10 Request to Set Up a New Gift July 2, 2017
2203 FR.03 Request to Reinvest Unspent Endowment Income to Principal March 13, 2024
2203 FR.04 Request to Set-Up or Add to a University Fund Functioning as Endowment (UFFE) March 13, 2024
2203 FR.05 Request to Decapitalize an Existing University Fund Functioning as Endowment (UFFE) March 13, 2024
2203 FR.06 Request to Close Spendable Gift November 5, 2019
2203 FR.07 YSM - Request to Reinvest Unspent Endowment Income to Principal September 29, 2020
2203 FR.08 YSM - Request to Set-Up or Add to a University Fund Functioning as Endowment (UFFE) November 5, 2019
2203 FR.09 YSM - Request to Decapitalize an Existing University Fund Functioning as Endowment (UFFE) November 5, 2019

Name Revision Date
2801 Depositing and Recording University Funds November 14, 2025
2801 PR.01 Recording and Depositing Cash Receipts June 10, 2025
2801 PR.02 Patient Account Collections in Clinical Practices January 25, 2023
2801 FR.02 Money Transfer Form June 22, 2017

Name Revision Date
2805 Establishing and Maintaining University Bank Accounts January 26, 2023
2805 FR.01 Cash Sale Worksheet January 26, 2023

Name Revision Date
2815 Petty Cash Funds September 14, 2021
2815 PR.01 Administering a Specialized Petty Cash Fund February 23, 2023
2815 FR.01 Petty Cash Voucher January 8, 2025
2815 FR.02 Petty Cash Quick Voucher January 21, 2025
2815 FR.03 Petty Cash Fund Request June 22, 2017
2815 FR.04 Petty Cash Replenishment January 13, 2025

Name Revision Date
2820 Acceptance of Payment Cards January 14, 2021
2820 PR.01 Payment (Credit & Debit) Card December 14, 2020

Name Revision Date
3210 Purchase Contracts November 1, 2022
3210 PR.01 Services Contracts Process November 1, 2022
3210 PR.02 Employee vs. Independent Contractor June 13, 2023
3210 PR.03 Process for Purchase Contracts for Software, Web Development Services, Electronic Applications, and Data Use Agreements November 1, 2022
3210 PR.04 Statements of Work November 1, 2022
3210 PR.05 Goods Contracts Process November 1, 2022
3210 FR.01 Services Agreement November 1, 2022
3210 FR.02 Guest Speaker Agreement December 21, 2020
3210 FR.04 Standard Performance Agreement March 24, 2025
3210 FR.05 Statement of Work / Exhibit A to Services Agreement November 1, 2022
3210 FR.06 Services Agreement for Freelance Photographers November 1, 2022
3210 FR.09 Yale University Music Commission Agreement January 12, 2021

Name Revision Date
3302 Business Meals, Entertainment, and Other Social Events June 24, 2022

Name Revision Date
3303 Gifts from University Funds May 14, 2025

Name Revision Date
3401 General Payment July 29, 2021
3401 PR.01 Supplier Setup and Change November 21, 2025
3401 PR.02 Supplier Invoice Request December 9, 2020
3401 PR.03 Disbursing Funds for Prizes, Awards, Stipends, and Fellowships April 19, 2021
3401 PR.04 Submitting Invoices for Payment December 9, 2020
3401 PR.07 Requesting Accounts Payable Check Voids September 21, 2020
3401 PR.08 Recurring Payments September 21, 2020
3401 FR.04 Centralized Billing Account Maintenance February 15, 2024
3401 FR.06 Invoice Cover Sheet for International Activities July 1, 2017
3401 FR.08 Supplier Gateway – Proxy Form July 7, 2025
3401 FR.09 Supplier Gateway – Change Registration Type to Supplier Managed Form October 8, 2025
3401 FR.10 Supplier Gateway - Contact Form September 9, 2025

Name Revision Date
3411 Joint Venture June 30, 2009

Name Revision Date
3415 Payments to Individuals Who Are Neither Citizens nor Permanent Residents of the United States August 19, 2009
3415 FR.01 International Information Form (“IIF”) for International Short-Term Visitors & Scholars March 20, 2025
3415 FR.02 Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual (IRS Form 8233) August 4, 2017
3415 FR.04 Statement of Foreign Source Payments January 8, 2019
3415 GD.01 Description of Forms Associated with Payments to Individuals Who Are Neither Citizens Nor Permanent Residents of the United States (GD.01) September 7, 2005
3415 GD.02 Commonly Used Immigration Status Categories Associated With Individuals Who Are Neither Citizens Nor Permanent Residents of the United States (GD.02) September 7, 2005
3415 GD.04 Nonresident Alien Reporting and Withholding Table Income Tax Treaty Benefit Claimed Associated With Individuals Who Are Neither Citizens nor Permanent Residents of the United States (GD.04) September 7, 2005

Name Revision Date
3501 Payroll April 14, 2022
3501 PR.01 Payroll Costing June 28, 2024
3501 PR.03 Payroll Obligations July 22, 2022
3501 PR.04 Overpayments and Underpayments November 26, 2024
3501 FR.01 Payroll Costing Allocation Form June 20, 2017
3501 FR.02 CT/MP Paid Time Off Adjustment Form October 23, 2017
3501 FR.03 Payroll Accounting Adjustment Form June 20, 2017
3501 FR.04 Direct Deposit Request October 20, 2017
3501 FR.05 Direct Deposit Pull Authorization April 26, 2023
3501 FR.06 Overpayment Recovery Form October 25, 2023
3501 FR.07 Payroll Payment Adjustment Form November 26, 2024
3501 FR.08 Stop Payment & Re-Issue Request November 18, 2021
3501 FR.09 Vacation or Salary Advance Request Form May 4, 2022
3501 FR.10 Faculty Request for Moving Allowance March 2, 2016
3501 FR.11 Gift to Yale - Payroll Deduction Request November 2, 2017
3501 FR.14 Payroll Deduction Request for Personal PCard Transactions of Separating Employee January 10, 2019
3501 FR.17 Position Review - Medical School only August 27, 2004
3501 FR.51 Application for Faculty Child Care Grant February 6, 2023
3501 FR.55 Application for M&P Sabbatical April 2, 2014

Name Revision Date
3502 Timekeeping April 4, 2022
3502 PR.01 Timekeeping Procedure April 8, 2024
3502 FR.01 Temporary Employee Payment Request October 25, 2017

Name Revision Date
3510 Faculty & Staff Relocation Expenses August 13, 2024
3510 PR.01 Faculty & Staff Relocation Expense Payments & Reimbursements August 13, 2024
3510 FR.01 Relocation Reimbursement Request July 7, 2025

Name Revision Date
3600 Student Employment and Student Stipends September 6, 2023
3600 PR.01 Student Employment Procedures September 6, 2023

Name Revision Date
4202 Capitalization, Depreciation, and Disposal of Capital Assets December 9, 2024

Name Revision Date
4203 Accounting for Internal Use Software Development Projects December 9, 2024
4203 PR.01 Accounting for Information Technology Services (“ITS”) Capital Projects December 9, 2024

Name Revision Date
4210 Valuation of Inventory December 18, 2013

Name Revision Date
4300 Automated External Defibrillator (“AED”) July 6, 2022
4300 FR.01 Automated External Defibrillator (“AED”) Request Form December 1, 2023

Name Revision Date
4302 Student-Access Shop and Tool Safety Policy July 1, 2025
4302 PR.01 Requesting and Establishing a New Student-Access Shop July 1, 2025
4302 PR.02 Student-Access Shop Safety Minimum Security Standards July 1, 2025
4302 PR.03 Project Safety Review July 1, 2025
4302 PR.04 Student-Access Shop Safety Controls and Tool Risk Group Classification July 1, 2025
4302 PR.05 Controls for Tool Use by Students Outside of Student-Access Shops July 1, 2025
4302 PR.06 Reporting Injury, Near Miss, and Accidents in Student-Access Shops July 1, 2025
4302 FR.01 Acknowledgement of Shop and Tool User Roles and Responsibilities September 12, 2025
4302 FR.02 Acknowledgement of Shop Supervisor and Monitor Responsibilities September 12, 2025
4302 FR.03 New Student-Access Shop Request Form July 1, 2025
4302 FR.04 Student-Access Shop Manager Candidate Assessment July 1, 2025
4302 FR.05 Student-Access Shop Operational Plan July 1, 2025
4302 FR.06 Student Project Safety Review Form July 1, 2025
4302 FR.07 Student-Access Shop and Tool Use Safety Agreement July 1, 2025

Name Revision Date
4400 Service Animals and Emotional Support Animals August 16, 2022

Name Revision Date
4500 Electric Vehicle Charging Policy August 16, 2022

Name Revision Date
5000 Pre-Employment Screening March 27, 2024
5000 PR.01 Pre-Employment Screening Procedures July 9, 2025

Name Revision Date
5001 Hybrid Work Policy August 31, 2022
5001 PR.01 Hybrid Work Expectations and Implementation August 31, 2022

Name Revision Date
5002 Remote Work Policy August 31, 2022
5002 PR.01 Remote Work Expectations and Implementation July 17, 2025

Name Revision Date
6001 Research Data & Materials Policy November 18, 2024

Name Revision Date
6002 Application of Facilities and Administrative (“F&A”) Rates and Costs Recovery November 20, 2024

Name Revision Date
7000 International Research, Programs, and Activities January 21, 2020
7000 PR.01 International Research, Programs, and Activities: Consultation, Review, and Approval January 21, 2020

Name Revision Date
7001 Prohibition on Participation in Malign Foreign Talent Recruitment Programs March 17, 2025

Name Revision Date
8000 University’s Permanent Collections of Cultural Property April 8, 2022

Name Revision Date
9001 Recording Policy January 10, 2024

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