Documentation of Institutional Base Salaries for Sponsored Projects
March 29, 2022
Deans, Chairs and Lead Administrators
From: Pamela Caudill, Senior Associate Provost for Research Administration
Subject: Documentation of Institutional Base Salaries for Sponsored Projects
As we approach the end of the fiscal year, I would like to take this opportunity to remind Deans, Chairs and Lead Administrators of their obligation to appropriately document approved institutional base salaries (IBS) for individuals who are proposed or charged to a sponsored project. IBS is the annual compensation paid by the University for an employee’s appointment, whether that individual’s time is spent on research, teaching, administration, patient care, or other activities.
As per Policy 1311 Institutional Base Salaries for Sponsored Projects, at the time of hire, all employees should receive an official letter or other similar notification that includes their IBS. Employees receiving an adjustment in salary due to an annual increase or a promotion should receive a letter or other similar notification documenting their new IBS and the effective date of the change in IBS. All promotions that provide an increase in IBS should also be done in writing.
Thank you for your attention to this matter.
Pamela S. Caudill
Senior Associate Provost for Research Administration
Office of Research Administration
25 Science Park, 150 Munson St, Room 322
P.O. Box 208327
New Haven CT 06520-8327