Budgeting for NIH Data Management and Sharing

[This memo summarizes the budgeting requirements of storing, managing and sharing data for grant proposals to NIH, effective January 25, 2023. A two-page tip sheet is also attached. Please distribute to faculty and administrators with NIH grant funding and/or administrative responsibilities.]

To: Deans, Directors, Science Chairs, Lead Administrators, FRMS Directors

Dear Colleagues,

Beginning tomorrow, January 25, 2023, the National Institutes of Health will require all grant proposals to include a plan for storing, managing, and sharing data. Please refer to the NIH Funding Opportunity Announcements for necessary details that may be provided by program staff.

Costs associated with data management and sharing (DMS) are an allowable expense, should reflect the management and sharing plan to the extent possible, and should be included in the grant budget. We expect, for all grants, that the cost will not be zero dollars as there are always some expenses associated with the management, preservation, and sharing of data, as required by the NIH. A tip sheet, available here and attached, may help you assess your data management costs.

Please contact your program officer and the Institute or Center to which you are applying for additional information about the mandate and budgets.

Resources to help understand the mandate, including storage options, and institution-specific information, can be found on the Office of Sponsored Projects website.

If you have questions about the new policy, email osphelp@yale.edu. Please use the subject line: NIH Data Mandate/DMP.

Thank you,
Michael Crair