Subaward Monitoring & Management

The preparing and issuing of subawards is the responsibility the Office of Sponsored Projects (OSP) in collaboration with the Principal Investigator (PI) and the Department Business Office.  OSP must ensure that all Yale subawards regardless of source of funds are issued in accordance with Policy 1307: Subrecipient Monitoring.   

In order for OSP to begin the process of issuing a subaward, each subrecipient is required to have on file (as part of the original proposal submission) with OSP the following:

  • Budget
  • Budget Justification Page
  • Scope of Work
  • Signed Subrecipient Information and Compliance Form.  Information not available/pending/yet to be determined at the time of proposal submission must be addressed before a subaward is issued.  Such items may include but are not limited to:
    • IRB Approval (if applicable)
    • IACUC Approval (if applicable)
    • Adoption of a COI policy

For detailed information regarding the subaward process from proposal stage to the processing of subrecipient invoices, please review Procedure 1307PR.01: Monitoring Subrecipient Activity Associated with Sponsored Programs.