Visiting Scientist Agreements

A Visiting Scientist Agreement (VSA) is a legally binding agreement wherein a corporate partner is granted permission by a Yale faculty member to access the intellectual and physical resources of the University for a finite period of time within a specific context.  Such permission must not generate costs and liabilities to Yale, and the relationship must ‘break even” for the hosting faculty and for Yale in terms of expense, though it is expected that all parties will experience a net benefit from the interaction.  The VSA is designed to enable a productive interaction, but not at the financial or intellectual property expense of Yale.

The following information must be sent to OSP when a corporate VSA is requested:

  • Name of visiting scientist
  • Name of company / organization sponsoring
  • Address of company
  • Point of contact at company (email, phone)
  • Brief description of the research to be conducted
  • Name of hosting faculty member
  • Name of department sponsoring
  • Period of performance of visiting scientist research support / date of anticipated arrival
  • Salary costs of visiting scientist (monthly).  *Note: this amount should reflect what visiting scientist receives in monthly compensation

All VSAs at Yale are comprised of the same key elements.  Sample VSA template.

Faculty members are encouraged to become familiar with basic VSA concepts and terms.  Additionally, faculty members who are interested in pursuing a VSA should contact their OSP contract manager for more information.

Note: Yale shall own the intellectual property developed in the course of the research and arising from the permission granted (See Article 5.2). This is not a negotiable term and should be made clear as early as possible to avoid any misunderstandings. This term is critical to protect the intellectual property of Yale well beyond the scope of the Research.

The Yale Office for Postdoctoral Affairs requires the following documentation from the Visiting Scientist whose employer has entered into a VSA with Yale:

Visiting Fellow and Laboratory Associate (Initial Appointment - Unpaid)

Visiting Fellow and Laboratory Associate (Reappointment - Unpaid)

Application for Appointment

Application for Appointment

Instructions for Application

Instructions for Application

Data Collection Form 

Reappointment/Change Form 

CV

CV

Proof of health insurance coverage

Proof of health insurance coverage

Proof of outside funding. Personal funds are not allowed.

Proof of outside funding. Personal funds are not allowed.

Appointment letter ONLY after Provost has approved the appointment

If applicable, Corporate Visiting Scientist Agreement (C-VSA), required for visiting scientists from for-profit companies. Click here for further information.

If applicable, Corporate Visiting Scientist Agreement (C-VSA), required for visiting scientists from for-profit companies. More information.

Visiting Fellow and Laboratory Associate checklist

Visiting Fellow and Laboratory Associate checklist