Frequently Needed Yale Facts

Institutional Assurances and Code Numbers

Yale University is a private corporation. For tax purposes, the University is covered under Section 501(c)(3) of the Internal Revenue Code.

Type of Information Date / Number / Code
Age Discrimination Act Filed 8/26/1993
Animal Welfare Assurance (commonly referred to as the “Assurance”) Number Yale’s Assurance Number: D16-00146
Approval Period: May 1, 2019-May 31, 2023
CAGE Code 4B992
SAM Registration Status | Expiration Date Active (Expires 04/29/23)
Congressional District CT-003
DUNS Number (see below for UEI) 04-320-7562
Employer Identification Number (EIN) (also known as Federal Tax Identification Number (TIN) 06-0646973
NIH EIN 1060646973A1
Human Research Protection Program (HRPP) – Federalwide Assurance (FWA) Number FWA00002571 (Expires 12/02/2022)
Misconduct In Science Assurance Filed 03/14/2016
North American Industry Classification System (NAICS) Code 611310 (Colleges, Universities, and Professional Schools)
Nuclear Regulatory Commission (NRC) Number 06-00183-03 (Radiation License Date: 02/28/2005)
ORCA Certification Date 09/19/2014
ORI Certification Expiration Date 04/30/2022
Type of Organization Institution of Higher Education
UEI (Unique Entity ID) FL6GV84CKN57
U.S. Department of Agriculture (USDA) Inspection Date 10/02/2006
USDA License and Registration Number (Registration Period) 16-R-0001 (March 20, 2014-March 20, 2017)

Authorized Financial Officer

Kenechia Clarke, Associate Director, Financial Management

Office of Sponsored Projects
Yale University
150 Munson Street, 3rd Floor
P.O. Box 208327
New Haven, CT 06520-8327
Telephone Number: 203-737-5675
Fax Number: 203-737-5837
Email: kenechia.clarke@yale.edu

Payment Addresses

Make checks payable to: Yale University.

PAYMENT REMITTANCE ADDRESS: SUBCONTRACT INVOICE REMITTANCE ADDRESS: W AWARDS & CLINICAL TRIAL (44000) PAYMENT REMITTANCE:

Yale University
Sponsored Projects Financial Administration
P.O. Box 1873
New Haven, CT 06508-1873

Contacting email: GrantsAR@yale.edu

For overnight delivery:
Yale University
Sponsored Projects Financial Administration
25 Science Park, 3rd Floor
150 Munson Street
New Haven, CT 06511-3572

Send electronically to: yss.subcontracts@yale.edu
  • YSS email address must be in the TO: line of the email
  • Place other addresses in the CC: line of the email
  • Invoices must be formatted as .pdf or .tiff
  • One invoice per attachment; but an email may have multiple attachments

Send by U.S. mail to:
Yale University
c/o Yale Shared Services-Sub K Invoices
P.O. Box 208383
New Haven, CT 06520-8309

Yale University
School of Medicine
Treasury Services
333 Cedar Street, I-100 SHM
New Haven, CT 06510-3206

Rate Agreement

  • Most recent rate agreement: DHHS FEDERAL RATE AGREEMENT dated 03/12/21
  • Cognizant Agency: Department of Health and Human Services (DHHS)
  • DHHS Representative: Ryan McCarthy, (212) 264-2069

Facilities & Administrative (F&A) Cost Rates

Applicable to Location

Rates Effective
7/1/2016 – 6/30/2019
(Predetermined)

RATES EFFECTIVE 7/1/2019 – 6/30/2023*
(PREDETERMINED)
Organized Research
On-Campus
67.5% 67.5%
Research DOD Contract
On Campus
69.9% 69.9%
Organized Research
Off Campus
26.0% 26.0%
Organized Research
CMHC
47.0% 47.0%
Other Sponsored Activities
On Campus
43.0% 43.0%
Other Sponsored Activities
Off Campus
26.0% 26.0%
Organized Research
VA@West Haven
30.9% 30.9%
Instruction
On Campus
69.0% 69.0%
Instruction
Off Campus
26.0% 26.0%

*Effective 7/1/2023 until amended provisional rates apply (use same rates as those cited for fiscal year ending 6/30/2023).

F&A Cost Rates for Corporate/Industrial Sponsors

  • 69.9% Research
  • 30.0% Industry-sponsored clinical trial

F&A Cost Rates for Sponsors with No Stated Overhead Rate

Please contact your Proposal or Contract Manager.

Fringe Benefit Rates

The categories referred to below are:

  • Exempt - Salaried (includes Faculty, M&P, Postdoctoral Associates)
  • Non-Exempt - Hourly (includes C&T, S&M)
  • Part-Time - (No Benefits)

Federal

APPLICABLE TO Type Rates Effective
7/1/21 - 6/30/22 FIXED
Rates Effective
7/1/22-6/30/23 Fixed
Rates Effective 7/1/23 - Until Amended PROVISIONAL
Exempt 28.80% 30.30% 30.30%
Non-Exempt 74.70% 73.00% 73.00%
Part-Time 8.80% 9.50% 9.50%

Non Federal

Refer to the Controller’s Office Factsheet.

Yale Compensation Policies for Postdoctoral Appointees

Yale Graduate Student Tuition, Stipends and Continuous Registration Fees

Equipment vs.Supplies

  • Equipment is defined as an article of tangible nonexpendable personal property with a useful life of more than 1 year and a cost per unit equal to or greater than $5,000. Those items which do not meet this definition should be budgeted in the materials and supplies category.

NIH Salary Cap

NIH/NRSA Stipends, Tuition Fees and Other Budgetary Levels

NRSA Childcare Support Funding

The NIH announced that it will fund childcare support requests up to $2,500 per budget period for full-time NRSA fellows. Among the conditions associated with the funds are:

  • The childcare provided must be by a licensed childcare provider;
  • Yale must retain supporting documentation (e.g., proof provider is licensed); and
  • Funds are restricted and cannot be re-budgeted without prior approval of the NIH.

For non-NIH childcare reimbursement requests, requestors must follow the sponsor specific guidelines.
The childcare reimbursement is considered income and is taxable; recipients of this reimbursement should consult a tax advisor regarding how this reimbursement may impact their personal tax situation.

These funds can be requested during the application process or as a supplement. Instructions on how to apply for these funds are available in NIH NOT OD 21-074. Please note:

  1. The Department Business Office (DBO) is responsible for retaining all related childcare costs documentation
  2. The DBO will need to enter a one-time payment through Workday in order to get the reimbursement processed utilizing the appropriate pay component and spend category in table below
  3. The DBO will need to enter the pay component PDF Child Care or Graduate Student Child Care

Once the reimbursement is paid out in the month it has been entered, it will appear at the end of the year on a 1099 or 1042.

Pay Component Spend Category
Graduate Student Child Care SC783
PDF Child Care SC782

 

NRSA Frequently Asked Questions

Child is defined as dependent children living in the eligible fellow’s home from birth under the age of 13, or children who are disabled and under age 18.

A copy of the receipt from the provider with enough detail (Name of Provider, License number, dates of care, name of dependent(s), cost of care, etc.) so the request for reimbursement can be verified as compliant.

The PDF/Graduate Student must submit the required documentation indicated above to department. The DBO will input the necessary info into Workday:

Post-Doc Fellows:

  • Spend Category: PDF Child Care (SC782)
  • In Workday, enter one-time payment
  • Input pay component “PDF Child Care
  • Transactions will post to LA 81051 Other Expenses / PDF Childcare Reimbursement (SC782) - Childcare reimbursements issued to full-time post-doctoral fellows for childcare costs provided by a licensed childcare provider. Sponsored awards must refer to their awarding agency for specific guidelines.

Graduate Students:

  • SC Name - Graduate Student Child Care (SC783)
  • In Workday, enter one-time payment
  • Input pay component “Graduate Student Child Care
  • Transactions will post to LA 81051 Other Expenses / Graduate Student Childcare Reimbursement (SC783) - Childcare reimbursements issued to graduate students for childcare costs provided by a licensed childcare provider. Sponsored awards must refer to their awarding agency for specific guidelines.

The NIH will not accept Amendments to pending proposals in order to request childcare support (although each institution can withdraw the application and resubmit at the next deadline).

Requests not included in the proposal would need to be requested via an administrative supplement.