News

The OSP News & Updates is a bi-weekly e-newsletter published by the Office of Sponsored Projects (OSP) at Yale University. It is a subscription-based newsletter that provides OSP and sponsor updates and reminders, quick facts, guidance and training information in all aspects of sponsored projects administration.

Subscribe to OSP News & Updates

OSP News & Updates 2023

January 27, 2023
Download the OSP Newsflash

OSP News Flash: NIH February Proposal Deadline Activities and Reminders

January 26, 2023
Download Volume 1 Issue 2

In this issue, you will find:

  1. 2023 NIH Data Management and Sharing (DMS) Policy
  2. SPFA Award Set-up Team is fully staffed
  3. SPFA Reminder - Changes to FFR Due Date: Federal awards
  4. Free Registration for Two NCURA Webinars
  5. Sponsored Projects Training
  6. Careers related to Research Administration

January 17, 2023
Download the OSP Newsflash
OSP News Flash: NIH Salary Cap Increase

January 12, 2023
Download Volume 1 Issue 1

In this issue, you will find:

  1. AHRQ Salary Cap Increases
  2. Revised NIH Grants Policy Statement (Rev. December 2022)
  3. Updates to the Non-Discrimination Legal Requirements for NIH Recipients
  4. Research Compliance Course Expanded
  5. New Requirement for NSF Proposals that include Off-Campus or Off-Site Research
  6. Sponsored Projects Training
  7. Careers related to Research Administration
OSP News & Updates 2022

December 15, 2022
Download Volume 4, Issue 6

In this issue, you will find:

  1. Winter Recess Submission Schedule
  2. Coming Soon: OSP News & Updates - New Format and Look
  3. New eLearning: Proposal Development for NIH RPPRS
  4. OSP Website Updates: Resources Tab Removed
  5. Careers related to Research Administration
  6. Sponsored Projects Training

December 1, 2022
Download Volume 4, Issue 5

In this issue, you will find:

  1. Winter Recess Submission Schedule
  2. Form 1403 FR,02 Justification to Direct Charge F&A Type Costs to a Federal Award
  3. Salesforce Pilot Concluded for GCAT3 and GCAT5
  4. 2023 OSP Brown Bag Schedule
  5. Upcoming NCURA Webinar: Allocating Costs Effectively: How to Divide the Pie
  6. Careers related to Research Administration
  7. Sponsored Projects Training

November 17, 2022
Download Volume 4 Issue 4

In this issue, you will find:

  1. Thanksgiving Recess
  2. Reminder: Unfunded Proposal Notifications
  3. NIH Data Management & Sharing Policy - Questions and Input Welcome
  4. Restrictions on Charging/Moving Charges by University Service Providers
  5. Update to NIH Notification of Removal or Disciplinary Action Involving Program Directors/Principal Investigators or other Senior/Key Personnel
  6. OSP Website Update: Change in Scope of Work Template
  7. NCURA November Campus Liaison Newsletter
  8. Careers related to Research Administration
  9. Sponsored Projects Training

November 3, 2022
Download Volume 4 Issue 3

In this issue, you will find:

  1. Updates to Effort Reporting Policy, Procedure, and Form Instructions
  2. Salesforce Pilot Underway for GCAT3 and GCAT5
  3. UPDATE: National Science Foundation (NSF)
  4. Reminder: Brown Bag Webinars Now 11:00am – 12:15pm
  5. Principles of Effort New Blended Format
  6. Reminder – NIH Loan Repayment Program
  7. Careers related to Research Administration
  8. Sponsored Projects Training

October 20, 2022
Download Volume 4 Issue 2

In this issue, you will find:

  1. NIH November R01 Deadline Activities and Reminders
  2. NIH Informational Webinar for Maximizing Investigator’s Research Awards (MIRA)
  3. Additional Supplier Contract Validations
  4. NCURA October Campus Liaison Newsletter
  5. Reminder – NIH Loan Repayment Program
  6. New Escalation Procedure for Overdue Effort Certification Statements
  7. OSP Website Updates
  8. Change in Time – Brown Bag Webinars
  9. National Science Foundation Virtual Grants Conference
  10. Careers related to Research Administration
  11. Sponsored Projects Training

October 6, 2022
Download Volume 4 Issue 1

In this issue, you will find:

  1. National Institutes of Mental Health (NIMH) Career Development Policy Update
  2. Automated Reminders for Subaward Budget Period Funds
  3. External Professional Activities Guidance
  4. Institutional Base Salaries for Sponsored Projects
  5. Updated Form: 1306 FR.02 F&A Rate Reduction-Waiver Request
  6. Campus-wide Collaborative Training Committee (CCTC) Survey
  7. Careers related to Research Administration
  8. Sponsored Projects Training

September 22, 2022
Download Volume 3 Issue 6

In this issue, you will find:

  1. Final Reminder: Grants.gov Shutdown Friday 23rd September 2022
  2. New Course by CITI Program: Disaster Response and Research Reactivation
  3. Campus-Wide Collaborative Training Committee (CCTC) Survey
  4. Careers Related to Research Administration
  5. Sponsored Projects Training

September 8, 2022
Download Volume 3 Issue 5

In this issue, you will find:

  1. Preparing to book federal grant-funded travel?
  2. Yale COI Office Guidance
  3. Procedure 1301 PR.06 Sponsored Projects Financial Reporting and Closeouts
  4. Reminder: Grants.gov Shutdown - System Enhancements & Server Maintenance Outages 9/23/22 - 9/29/22
  5. Campus-wide Collaborative Training Committee (CCTC) Survey
  6. Careers in the Office of Research Administration
  7. National Human Genome Research Institute (NHGRI) Policy on $500,000 or More Proposal Acceptance
  8. NIH Implementation Changes for Genomic Data Sharing Plans - Applications due on or after January 25, 2023
  9. NIH Continued Extension of Certain Flexibilities for Prospective Basic Experimental Studies with Human Participants
  10. Sponsored Projects Training

August 25, 2022
Download Volume 3 Issue 4

In this issue, you will find:

  1. NIH Transition from “Forms-G” to “Forms-H” Coming January 2023
  2. Pay Components Included/Excluded in Effort Certification
  3. New Workday Report: Subaward Prepaid Advances – Yale
  4. Reminder: Grants.gov Shutdown – System Enhancements & Server Maintenance Outages 9/23/22 – 9/29/22
  5. Campus-wide Collaborative Training Committee (CCTC) Survey
  6. Guidance for NRSA Childcare Costs
  7. August 2022 NCURA Campus Liaison Newsletter
  8. Careers in the Office of Research Administration
  9. Sponsored Projects Training

OSP Newsflash August 16, 2022
GRANTS.GOV Shutdown - System Enhancements & Server Maintenance Outages 9/23/22 - 9/29/22
Download the OSP Newsflash

August 11, 2022
Download Volume 3 Issue 3

In this issue, you will find:

  1. Pre-Proposal Submissions via Sponsor Portals
  2. Institutional Review Board (IRB) and Human Research Protection Program (HRPP) Billing
  3. Grants.gov Shutdown – System Enhancements & Server Maintenance Outages
  4. NIH Implementation Details for Data Management and Sharing (DMS) Policy
  5. Additional Trainings Listed on OSP Website
  6. Campus-wide Collaborative Training Committee (CCTC) Survey
  7. Guidance for NRSA Childcare Costs
  8. New Categorization in TMS for Sponsored Projects Training
  9. Sponsored Project Training

July 28, 2022
Download Volume 3 Issue 2

In this issue, you will find:

  1. Brown Bag for Research Administrators Next Week
  2. NSF Research.gov Registrations/Account Affiliations
  3. eRA Update: Ability for Users to Consolidate Multiple Commons Accounts Coming in Early 2023
  4. Coming Soon: New Categorization in TMS for Sponsor Projects Training
  5. Sponsored Projects Training

July 14, 2022
Download Volume 3 Issue 1

In this issue, you will find:

  1. July 2022 NCURA Campus Liaison Newsletter
  2. Coming Soon: New Categorization in TMS for Sponsored Projects Training
  3. OSP Training

June 30, 2022
Download Volume 2 Issue 7

In this issue, you will find:

  1. NIH July 5th Proposal Deadline Activities and Reminders
  2. Updated Subrecipient Information and Compliance (SIC) Form
  3. REMINDER: Spend Category Health/Dental Reimbursement (SC081)
  4. NEW: IRES SubFolders
  5. Next OSP Brown Bag Happening August 4th
  6. OSP Training

June 16, 2022
Download Volume 2 Issue 6

In this issue, you will find:

  1. NIH Policy for Data Management and Sharing
  2. June 2022 NCURA Campus Liaison Newsletter
  3. NCURA Webinar: ORCID and the OSTP Guidance on NSPM-33
  4. Research Administration Demonstration (RAD) Series
  5. OSP Training

June 2, 2022
Download Volume 2 Issue 5

In this issue, you will find:

  1. eRA Alert: Performance Sites of Research Performance Progress Report (RPPR) Require UEI Effective June 23
  2. Correction to Stipend Levels for Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2022
  3. NCURA Webinar: International Diversity and Cultural Norms and Cultural Intelligence Training
  4. OSP Training

May 19, 2022
Download Volume 2 Issue 4

In this issue, you will find:

  1. NIH June R01Proposal Deadline Activities and Reminders
  2. Updated RPPR Instruction Guide Available
  3. Revised ABS Form
  4. NIH/AHRQ/NIOSH Post Submission Policy Extension
  5. Health/Dental Reimbursement (SC081)
  6. May 2022 NCURA Campus Liaison Newsletter
  7. New Fringe Rates
  8. NCURA Webinar: ORCID and the OTSP Guidance on NSPM-33
  9. OSP Training

OSP Newsflash
May 10, 2022

New Federal and Non-Federal Fringe Benefit Rates
Download the OSP Newsflash

May 5, 2022
Download Volume 2 Issue 3

In this issue, you will find:

  1. REMINDER: Sponsor Submission Times
  2. SAM.gov Registration Renewal
  3. Updated NSF Pre-Award and Post-Award Disclosures Table and Current and Pending Support FAQs
  4. AHRQ Announcement of Child Care Costs for NRSA
  5. New Research.gov Proposal Preparation Functionality and NSF-PAR Enhancements
  6. NCURA Sponsored Research Guide Subscription Renewal
  7. Attend Free NCURA Webinar: International Diversity and Cultural Norms and Cultural Intelligence Training

April 21, 2022
Download Volume 2 Issue 2

In this issue, you will find:

  1. New Interim DOE Conflict of Interest (COI) Policy
  2. FY2022 Ruth L. Kirschstein National Research Service Award (NRSA) Stipends
  3. Workday Invoicing: Occasional Error
  4. Adobe Acrobat Sign – Signature vs. Signature Block
  5. New – Policy 6002 Application of Facilities and Administrative Rates and Costs Recovery
  6. April 2022 NCURA Campus Liaison Newsletter
  7. OSP Training

OSP Newsflash
April 13, 2022

Cost Transfers: 90-day Calculation
Download the OSP Newsflash

April 7, 2022
Download Volume 2 Issue 1
- Updated

In this issue, you will find:

  1. Allowable Costs
  2. 2801 GD.01 Deposits of Sponsored Project Payments
  3. New Service for Grant-Funded Travel
  4. PI Meetings Guide
  5. NCURA Webinar: Agency Updates with OMB, NSF, and NIH
  6. March 2022 NCURA Campus Liaison Newsletter - Updated
  7. OSP Training

March 10, 2022
Download Volume 1 Issue 6

In this issue, you will find:

  1. Coming Soon! IRES Quick Guide: Uploading Documents
  2. Required Use of Research.gov for Preparation and Submission of Proposals in Response to Program Descriptions
  3. Reminder - Other Support Resources
  4. OSP Training

March 10, 2022
Download Volume 1 Issue 5

In this issue, you will find:

  1. NIH Other Support: Revised Guide for Editing the MS Word Formatted Document
  2. NCURA February Campus Liaison Newsletter
  3. OSP Training

OSP Newsflash
January 18, 2022
NIH Salary Cap Increase
Download the OSP Newsflash

February 24, 2022
Download Volume 1 Issue 4

In this issue, you will find:

  1. NIH March 5th R01 Proposal Deadline Activities and Reminders
  2. IRES Regulatory Form Update
  3. Updated Guidance on Allowability of COVID-19 Testing on Sponsored Project Funds
  4. New Location for SPFA Guidance Documents
  5. OSP Training

February 10, 2022
Download Volume 1 Issue 3

In this issue, you will find:

  1. University Hotline – Speak Up
  2. 30-Day Requirement for Federal Subrecipient Invoices
  3. ABS Form Updates
  4. eRA Information: FORMS-G Changes to be Reflected in Human Subjects Clinical Trials Form on February 10; Action Required by Users
  5. NIH Extension of Eligibility for the K99/K00 Pathway to Independence Award
  6. New Grants.gov Login Credentials
  7. NCURA January Campus Liaison Newsletter
  8. NCURA Webinar: Guidance on the Preparation of NIH Research Performance Progress Reports (RPPRs)with COVID-19 Impacts and Other Support
  9. OSP Training

January 27, 2022
Download Volume 1 Issue 2 - Updated

In this issue, you will find:

  1. NIH February 5th R01 Proposal Deadline Activities and Reminders – ARTICLE ADDED
  2. Elimination of SPFA Financial Status Report Notifications
  3. Other Support Resources
  4. New IRES PD Quick Guide: Creating a Revised Budget Child Record
  5. NCURA Webinar: Work Smarter, Not Harder
  6. NCURA Campus Liaison Program
  7. OSP Training

OSP Newsflash
January 21, 2022

Corrections for NIH RPPRs submitted on or after January 25, 2022
Download the OSP Newsflash

January 13, 2022
Download Volume 1 Issue 1

In this issue, you will find:

  1. OSP Special Seminar: Other Support (1/14/22)
  2. NIH Publication of Revised Grants Policy Statement for Fiscal Year 2022
  3. NIH Post Submission Material Policy – Extension to Special Exception
  4. NIH Clarification and Guidance for Applicants Preparing for the Spring 2022 Due Dates During the COVID-19 Pandemic
  5. Updated NSF Pre-Award and Post-Award Disclosure Table
  6. New Online Training: Effort Reporting Principles
  7. OSP Training
OSP News & Updates 2021

December 21, 2021
Download Volume 4 Issue 6

In this issue, you will find:

  1. OSP Closed for Winter Recess
  2. Clarification on Reallocation of Effort
  3. REMINDER: Upcoming Changes to the Regulatory Form
  4. REMINDER: Expense Report Due Date
  5. Proposal Team Staffing Update
  6. OSP Training

OSP Newsflash
December 17, 2021

Changes to the Regulatory Form in PD
Download the OSP Newsflash

December 9, 2021
Download Volume 4 Issue 5

In this issue, you will find:

  1. Winter Recess Submission Schedule
  2. Possible action required: Upcoming significant changes to the NIH Other Support Page
  3. OSP Special Seminar: Other Support on December 16, 2021
  4. NCURA Webinar – Work Smarter, Not Harder: The Tools, Methods and Technology to Increase Productivity!
  5. OSP Training

November 30, 2021
Download Volume 4 Issue 4

Correction: Deployment and Training for the Other Support solution, in development to meet NIH regulatory guidelines effective January 25, 2022, will go live on Monday, December 6, 2021.

In this issue, you will find:

  1. Guidance Updates
  2. Invoice Aging Calculation
  3. Moving from DUNS to UEI Fields
  4. eRA Reminder: Password Moving to Passphrase for eRA Commons Users Starting November 17, 2021
  5. November 2021 NCURA Campus Liaison Newsletter
  6. Updated – Cost Transfers Involving Sponsored Projects – Workday Enhancements
  7. Research Enterprise Data Mart, NIH Required Updates to the Other Support Report
  8. OSP Training

November 11, 2021
Download Volume 4 Issue 3

In this issue, you will find:

  1. Update to PI Eligibility
  2. Updates to 1306 Fr. 06 – Responsible Personnel Change Form
  3. Effort Certification Workshops
  4. Coming Soon – New NIH “Forms G” Grant Application Forms and Instructions
  5. Fly America Act and Open Skies Agreement Training
  6. NCURA Webinar: Cost Share: Tackling the Challenges
  7. Reminder – NIH Loan Repayment Program
  8. OSP Training

OSP Newsflash
October 22, 2021

Change in subaward grant line setup.
Download the OSP Newsflash

October 28, 2021
Download Volume 4 Issue 2

In this issue, you will find:

  1. Updates to 1306 FR.01 – Cost Sharing Approval Request and Creation of a New F&A Rate Reduction/Waiver Form 1306 FR.02
  2. NSF System Updates – Proposal & Award Policies & Procedures Guide (NSF 22-1)
  3. November 5th R01 Proposal Deadline Activities and Reminders
  4. eRA Enhancements: New Errors for Non-Compliance with Clinical Trial Registration and Reporting at Time of Award and in RPPR
  5. OSP Training

October 14, 2021
Download Volume 4 Issue 1

In this issue, you will find:

  1. Updates to NSF-approved Biographical Sketch and Current and Pending Support Formats
  2. eRA Enhancements: New Errors for Non-Compliance with Clinical Trial Registration and Reporting at Time of Award and in RPPR
  3. eRA Enhancement: New Look and Feel for Submit Reference Letter Screen in eRA Commons
  4. NCURA Webinar: In-N-Out: Here’s What PI Transfers Are All About
  5. Cost Transfer Principles Online Training Available
  6. OSP Training

September 30, 2021
Download Volume 3 Issue 7

In this issue, you will find:

  1. Research Enterprise Data Mart, NIH Required Updates to the Other Support Report
  2. Procedure 1307 PR.02 as of September 17, 2021
  3. NIH October 5th R01 Proposal Deadline Activities and Reminders
  4. Revision of NSF Award Terms and Conditions
  5. NIH Loan Repayment Program Application
  6. OSP Brown Bag: What’s on Your Mind Q&A
  7. OSP Training
  8. NCURA – The Research Management Review, Vol 25, Num 1
  9. Justice Grants System (JustGrants) Planned Outage

September 16, 2021
Download Volume 3 Issue 6

In this issue, you will find:

  1. OSP Website Updated – No-Cost Extensions
  2. Updates to the VA MOU Form
  3. OSP Brown Bag: What’s on Your Mind Q&A
  4. Research Enterprise Datamart Update
  5. Guidance for Identifying PHS Investigators
  6. OSP Training

September 2, 2021
Download Volume 3 Issue 5

In this issue, you will find:

  1. Timely Processing of Payroll Accounting Adjustments resulting from Effort Certification
  2. Research Enterprise Reporting Update
  3. NEW Report: Final Financial Report (FFR) Field Amount Exception – Yale
  4. OSP Brown Bag: What’s On Your Mind Q&A
  5. OSP Training
  6. NSF: New Proposal Functionality, NSF Website Enhancements, and Updates to the Biographical Sketch and Current and Pending Support Formats

August 19, 2021
Download Volume 3 Issue 4

In this issue, you will find:

  1. SubAward Error Message Guide
  2. Reminder: IRES Upgrade Begins Today @ 5pm
  3. NCURA Webinar: Participant Support Costs: An Overview of Dos and Don’ts
  4. eRA Commons Login.gov Update
  5. OSP Training

August 5, 2021
Download Volume 3 Issue 3

In this issue, you will find:

  1. Recap of Recent OSP Training Updates
  2. OSP August Brown Bag
  3. OSP Training
  4. New BSF Login 

July 22, 2021
Download Volume 3 Issue 2

In this issue, you will find:

  1. Participant Support Costs Training
  2. Great Article on Research Administration in Nature
  3. Research Support
  4. OSP August Brown Bag
  5. REMINDER: eRA Will Require the Use of Login.gov to Access eRA Commons, ASSIST, IAR and Commons Mobile in 2021
  6. OSP Training
  7. Changes to Logging into NCBI Accounts
  8. Reminder Regarding Recipient and Applicant Grants Policy Related Inquiries
  9. Notice of Information: Guidance Regarding Minimum Level of Effort for NCI-Funded Awards

OSP News Flash
July 16, 2021

Award Set-up Delay
Download the OSP News Flash

July 7, 2021
Download Volume 3 Issue 1

In this issue, you will find:

  1. Updated NIGMS Guidelines for Funding Investigators with Substantial Other Research Support
  2. SAM.gov Registration Renewal
  3. OSP Brown Bag Meeting
  4. OSP Training

June 24, 2021
Download Volume 2 Issue 7

In this issue, you will find:

  1. NIH July 5th R01 Proposal Deadline Activities and Reminders
  2. Updated VA MOU Form
  3. IRES Record Inactivation Request Form
  4. REMINDER – IRES PD, PT, COI – Planned Outage for Application Upgrade
  5. Upcoming Changes to the NIH Biographical Sketch and Other Support
  6. eRA Reminder: Use of Internet Explorer for eRA Modules to be Phased Out by July 19, 2021
  7. NIH Notice of Data Sharing Policy for the National Institute of Mental Health (NIMH)
  8. YSM Subaward eLearning Module is now Live on TMS!
  9. OSP Training

June 10, 2021
Download Volume 2 Issue 6

In this issue, you will find:

  1. Workday Effort Certification Enhancements
  2. NIH K Award Fundamentals Training
  3. OSP Brown Bag Meeting
  4. OSP Training