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The Accounts Payable (AP) Invoice Workflow system is designed to route invoices directly to the organization that is required to take action on the invoice in order to release the active invoice hold(s). All such invoices will be listed on the Invoice Approval Worklist (“Worklist”) for that organization.
Request to create, set up, or update a supplier’s/vendor’s information.
Pay non-Yale employees.
Departments may request check payments to non-Yale employees through Yale Shared Services.
Pay vendor invoices. Departments are advised to instruct vendors to submit invoices directly to Yale Shared Services, Accounts Payable for processing. Invoice approval will occur as needed after valid invoices are processed by Yale Shared Services.
To Expedite Payment, Paper Invoices should always:
- Be mailed to:
P.O. Box 208228
New Haven, CT 06520-8228
In order to minimize administrative time and expense as well as to avoid the need for withholding on payments to suppliers, it is critical that the correct TIN information is initially obtained from the suppliers.
In its effort to streamline processes and to ensure continued compliance with certain Internal Revenue Service (IRS) requirements, the University will require departments to obtain an IRS Form W-9 or Form W-8 for each new supplier.
Instructions for U.S. Citizens & Permanent Residents with a U.S. Address
To submit Check Requests for prizes, awards and fellowship payments, please utilize PandA and log in here. This simplified approach will:
Accounts Payable is responsible for the payment of goods and services to vendors, as well as reimbursements to individuals for costs incurred as part of university business.