Staff Phased Retirement - Excluded Clerical and Technical

The University offers a Staff Phased Retirement Plan to eligible Excluded Clerical and Technical staff. Participants reduce their workload during the one to two years of phased retirement.

Two-Year Program

The two-year phased retirement program will be suspended indefinitely. Staff may elect the two-year option through October 30, 2020, with commencement no later than January 1, 2021.

Current two-year phased retirement options are:

Option 1

The workload in year one is 80% with no reduction in salary. Year two has a 60% workload with a 25% reduction in salary.

PHASE PERCENTAGE OF SALARY EARNED WORKLOAD
Year 1 100% salary 4-day workweek (80%)
Year 2 75% salary 3-day workweek (60%)

 

Option 2

The workload in year one and year two is 80% with no reduction in salary. 

PHASE  PERCENTAGE OF SALARY EARNED WORKLOAD
Year 1 100% salary 4-day workweek (80%)
Year 2 100% salary 4-day workweek (80%)

One-Year Program

The one-year phased retirement program will remain in effect with temporary modifications.

Staff who elect a one-year option between June 1, 2020 and October 30, 2020 will receive a one-time payment of $1,000 per year of service paid with payroll after execution of application/release. All agreements must be signed on or before October 30, 2020 and commence no later than January 1, 2021 in order to be eligible for the one-time payment.

One-Year phased retirement options are:

Option 1

The workload in the first six months of year one is 80% with no reduction in salary. The second six months of year one has a 60% workload with a 25% reduction in salary.

PHASE PERCENTAGE OF SALARY EARNED WORKLOAD
Year 1 (6 months) 100% salary 4-day workweek (80%)
Year 1 (6 months) 75% salary 3-day workweek (60%)

 

Option 2

The workload is 80% with no reduction in salary.

PHASE PERCENTAGE OF SALARY EARNED WORKLOAD
Year 1 100% salary 4-day workweek (80%)

Staff may elect the new Limited Time Program through October 30, 2020 with commencement no later than January 1, 2021.

Staff members participating in the Staff Phased Retirement Plan may retire earlier but must retire no later than date established under the option chosen by the employee as documented on the election form.

Eligibility

Full-time, active Excluded C&T staff members are eligible for the program if they meet all of the following criteria at the start of their phased retirement:

  • Attained age 55;
  • Have 10 or more years of continuous service, with the most recent three years of employment in a full-time position;
  • Sum of their age and years of service, equals 75.

Participation in the Plan by an eligible employee must be approved by the employee’s Department head and Human Resources. Approval will be based on operational and financial needs of the department.

Benefits During Phased Retirement

While participating in the Staff Phased Retirement Plan, staff members are eligible to participate in the same benefits as during their full-time employment.

  • Health, Dental and Vision Insurance: Eligibility continues. Contributions are based on full-time equivalent salary during phased retirement.
  • Flexible Spending Accounts: Eligibility continues in the Medical and Dependent Care Flexible Spending Accounts.
  • Basic Life, and Long-Term Disability: Coverage continues during phased retirement. Disability benefits are based on actual salary earned.
  • Supplemental Life Insurance: If participating, coverage and contributions are based on actual salary earned.
  • Voluntary Short-Term Disability Insurance (AFLAC): If participating, coverage and contributions are based on actual salary earned.
  • Scholarship for Sons and Daughters: If the eligibility requirements of the Scholarship Plan are met, the benefit continues during phased retirement.

Signature Benefits

Retirement Plan Benefits During Phased Retirement

Participation in the University’s retirement plans will continue.

Participants of the Staff Pension Plan

  • Yale University Retirement Plan for Staff Employees (YRPSE): Staff members who are active participants in the Staff Pension Plan will continue to accrue pension service during phased retirement.
  • Yale University Matching Retirement Plan: Excluded C&T staff may continue to contribute to the Matching Plan and receive university contributions.  University contributions are based on the actual salary earned. 

Review your retirement savings plan contribution amount to ensure that you are meeting your retirement savings goals. If contributing a percentage of salary, your contribution amount will decrease in year two based on your actual salary earned. To view and update your account, investment options or beneficiary designations go to the TIAA website or call 855-250-5424.

Time Off Benefits During Phased Retirement

During the four-day work week of a Phased Retirement arrangement, PTO, sick, flex days, holiday, and recess will be administered consistent with current pay practices.

During the three-day work week of a Phased Retirement arrangement, PTO, sick, flex days, holiday, and recess will be prorated with your full-time equivalent salary consistent with current pay practices. Guidelines for use of time off and carryover are unchanged during phased retirement.

Payout at End of Phased Retirement

Payout of eligible unused accrued time is typically made in the final paycheck.

  • Vacation Time: Unused vacation carryover hours will be paid in a lump sum payout at the time of full retirement.
  • Sick Time: 50% of unused sick time will be paid in a lump sum payout at the time of full retirement.
  • Personal Days: Unused Personal Days are not eligible for payout.

Important Note: Eligible staff may elect to defer an amount not to exceed 75% of final pay including all or part of terminal Vacation/ PTO and/or Sick Time payouts (up to the IRS annual maximum) into their 403(b) retirement savings plan at the time of retirement. Contact the Employee Service Center at least 30 days before the full retirement date for a form and more information.

Benefits After Phased Retirement

  • Retiree Medical: Retirees and eligible dependents may continue participation in Yale Health or Aetna. Medicare eligible retirees and/or spouses must enroll in Medicare Part A & B. Centers for Medicare and Medicaid Services (CMS), the federal agency that administers Medicare and issues guidelines for the program, requires timely enrollment in Medicare Part A and B. Faculty and staff must be enrolled in Medicare to enroll in a post-65 Yale Medicare plan. Retirees can contact Social Security Administration to enroll in Medicare 90 days prior to their 65th birthday or their retirement date by calling 800-772-1213 or by visiting www.ssa.gov. The University offers two Medicare plans administered by Aetna. The University provides a subsidy for retiree medical coverage. The maximum subsidy is attained with completion of 30 years of service.
    If your medical premiums are not being deducted from your pension check you will be billed by Aetna.
  • Dental: Coverage may be continued for up to 18 months through COBRA.
  • Eyemed Vision: Coverage may be continued for up to 18 months through COBRA.
  • Retiree Life Insurance: $5,000 life insurance is provided at no cost to eligible Excluded C&T retirees.
  • Scholarship for Sons and Daughters: The Scholarship benefit will continue into retirement if eligibility was met at retirement.
  • Yale Advantages Employee Discount Program: Yale retirees continue to have access to the employee discount program.
  • Yale University Retirement Plan for Staff Employees (YRPSE): There are various forms of payment available.
  • 403(b) Retirement Savings Plans: Participants of Yale’s 403(b) retirement savings plans have full access to their accounts in retirement.

Social Security Administration

You may choose to apply, if eligible, for Social Security benefits while on phased retirement. While still active and eligible to participate in the Yale Health Plan or Aetna, it is not necessary to enroll in Medicare Part B. Centers for Medicare and Medicaid Services (CMS), the federal agency that administers Medicare and issues guidelines for the program, requires timely enrollment in Medicare Part A and BFaculty and staff must be enrolled in Medicare in order to enroll in the post-65 Yale Medicare plans.

Retirees can contact Social Security Administration to enroll in Medicare 90 days prior to their 65th birthday or their retirement date by calling 800-772-1213 or by visiting the Social Security website.

Financial Planning and Support

Schedule a One-on-One Advice Session with an Advisor

You can receive personalized retirement savings plan investment advice. Call 800 732-8353, Monday through Friday, 8:00 a.m.- 8:00 p.m. (ET). Or visit the TIAA website.

Obtain a Staff Pension Plan Estimate

If you have participated in the Staff Pension Plan, visit the Benefits page to review your pension resources or call 877-352-5552, ext. 5, to request an estimate of your Staff Pension Plan benefit.

Obtain an Estimate of your Social Security Benefits

Calculate your Social Security benefits based on your actual Social Security earnings record online at the Social Security website or call 800-772-1213.

Attend a Retirement Education Series Workshop

Log in to the TIAA website for registration information and a schedule of upcoming workshops.

Retiree Benefits Overview

Benefits counselors provide an overview of available retiree benefits.

Retirement & Financial Planning Workshops

Attend a two-part workshop which addresses a variety of financial and retirement planning topics.

Social Security Overview

Attend a session with a representative from Social Security Administration and hear about social security benefits and application process.

Contact Information

RESOURCES PHONE NUMBER
Aetna Retiree Service 
For direct billing of retiree medical premiums.
800-338-4533
Aetna 866-253-8886
Delta Dental 800-494-4138
Employee Services 203-432-5552
EyeMed Vision 866-299-1358
Human Resources Generalists 
Enter your department name to find your Generalist
 
Life Insurance Beneficiary Designations
Review Annually and when you have a Life
Status Change
 
Medicare 800-772-1213
Social Security Administration 800-772-1213
Standard Life Insurance 800-628-8600
Yale 403(b) Retirement Savings Plans 855-250-5424
Yale Advantages 866-396-5483
Yale Health 203-432-0246
Your Pension Resources
(Alight Associates)
For Staff Pension Plan information
877-352-5552 ext. 5