Business Update

Busness Update

COMING SOON - The START tool is being retired. Most START functionality will move to the new ITS Service Portal, with some additional functions moving to other systems, such as Workday. The ITS Service Portal will go-live on July 3rd, along with Workday. Existing documentation, including quick guides, will be reviewed and updated as necessary to ensure impacted users are well equipped for a successful transition. If you have any questions, please contact your Lead Administrator or Operations Manager.

Yale Shared Services (YSS) daily update

May 24, 2017

Yale Shared Services (YSS) is currently processing transactions for these YSS receipt dates:


Receipt Dates

Unit | Transaction

Agenda for Business Operations Community Meeting (BOCM) – Wednesday, May 31

May 18, 2017

The BOCM co-chairs, Jenna Kemper and Chris Galatioto have announced that the next Business Operations Community Meeting (BOCM) will be held Wednesday, May 31 , in Linsly-Chittenden Hall (LCH), Room LC 101, 63 High Street, from 2:00 p.m. to 4:00 p.m....

Update: As START retires, review Request Type and Role summaries

May 17, 2017

Since the May 3 announcement about START’s retirement, several questions have surfaced about the IT Service Portal request form Access and Approval roles. Below is a summary of request types, the roles that submit...

You're invited: Research Administrators Group meeting

May 16, 2017

The Office of Sponsored Projects will be holding its next Research Administrators Group (RAG) meetings on May 31st (TAC Auditorium, N107) and June 1st (25 Science Park, Room 125). The agenda will be the same for both sessions.

The purpose of the RAG meeting is to provide updates and...

2017 Clerical & Technical (C&T) training & development kick-off event and course registration

May 11, 2017

The 2017 C&T Training and Development program will run from June 6 – August 2 this summer. The kick-off event will be on May 24th at Yale School of Medicine, The Anlyan Center for Medical Research & Education (300 Cedar Street) auditorium N107 from 9-11 a.m. Light refreshments will be...

Increased support for Yale financial processes starting July 3

May 10, 2017

Starting July 3, the Yale community will benefit from a newly formed Finance Support Center (FSC). The FSC will be dedicated to providing a high-level of service for all finance inquiries, including Workday, the University’s financial management system launching in July....

Please process all outstanding P-Card charges and approve all outstanding expense reports by 6/27

May 10, 2017

As we transition from Oracle to Workday, all P-Card transactions and all unapproved expense reports must be approved prior to 6/27/17. There are currently 19,000 P-Card charges outstanding; 1,200 of the charges (representing 321 cardholders) are over 50 days old. For your convenience, we’ve...

REMINDER: Business Operations LEAD Meeting - Thursday, May 25

May 8, 2017

The monthly LEAD meeting, open to all lead administrators and operations managers, will be held Thursday, May 25 , from 8:00 a.m. to 10:00 a.m. in the Sheffield-Sterling-Strathcona Hall, Room 114, 1 Prospect Street. Coffee and light refreshment...

FY2018 Student and temporary employee salary rates

May 1, 2017

As communicated in previous years, we are now aligned with the Student Employment Office salary structure and departments are encouraged to adjust student employee pay levels accordingly. For FY2018, the salary rates for Yale and non-Yale students are as follows:

Level 1: $13.00...

Easier way for faculty and staff to submit immunization information

April 26, 2017

To enter the information for your outstanding TMS immunization or health screening (e.g. PPD or Quantiferon) requirements, please use the new online immunization form ( ). Your outstanding requirements...

April Business Operations Community Meeting (BOCM) presentations available

April 26, 2017

BOCM meeting co-chairs Chris Galatioto and Jenna-Claire Kemper request that lead administrators and operations managers forward the presentations, available at the Box links provided, to their business office staff members.

Please note: Lead administrators and operations managers can...

April 2017 JSA/GL Closing deadlines

April 26, 2017

Please take note of the following JSA/GL Closing Deadlines:

May 2, Tuesday - 5:00 p.m. - Deadline for MFT of external source system batches for the month of April 2017.

May 3, Wednesday - 10:00 a.m. - Deadline for JSA authorization and LD distribution adjustments for the month of...

April LEAD meeting presentations available

April 25, 2017

The April LEAD meeting presentation is available to lead administrators and operations managers at the Box folder links below. Please share this information with your business office staff, as appropriate, and discuss at your upcoming staff meetings.

Please note : Lead...

Timetable for Org and Org Hierarchy changes

April 25, 2017
Year-end Timetable for Reorgs:

As in prior years, below please find the timetable for Org and Org hierarchy changes. Due to the transition between financial systems, we have specified Oracle Org vs. Workday Cost Center. Items noted in italics below (April and October; tentative nature of...

Year-End Closing Package

April 21, 2017

Year-end is quickly approaching and with the conversion to Workday as of July 1 st in mind we are asking you to accelerate as much of your standard year-end Oracle work as possible. Please take the following steps:

During April:

Clean up outstanding expense reports. It is critical...

Yale Relocation & Logistics newsletter - Spring 2017

April 19, 2017

For all your Yale Relocation and Logistics news, read the latest Spring issue . Includes news about domestic and international household moves, office and lab moves, and more!

Agenda for Business Operations LEAD Meeting – April 24

April 19, 2017

The monthly LEAD meeting will be held Monday, April 24, from 8:00 a.m. to 10:00 a.m. in the Harkness Auditorium, Sterling Hall of Medicine (SHM), 333 Cedar Street . As you enter the SHM rotunda, turn left; access to the...

Agenda for Business Operations Community Meeting (BOCM) – Monday, April 24

April 18, 2017

The next Business Operations Community Meeting (BOCM) will be held Monday, April 24 , at 25 Science Park , Room 125 , from 2:00 p.m. to 4:00 p.m. Light refreshments will be served. Meetings will continue to feature a standing...

Activate appropriate voice & data plans when taking a mobile device out of the country

April 12, 2017

As vacation season approaches, remember when making plans to travel outside of the United States (including Canada and Mexico) for you or someone in your department, that international charges can add up if the appropriate international voice, data, and messaging plans are not activated on the...

Submitting 2017 Student Prizes, Awards and Fellowships

April 12, 2017

It is time to prepare for the 2017 Commencement Student Prizes, Awards and Fellowships. There are two different processes for payments: one for U.S. Citizens and Permanent Residents with U.S. addresses and another for U.S. Citizens and Permanent Residents without U.S. addresses or International...

Remember to restart your computer on a regular basis

April 11, 2017

Many of us don’t always shut down or restart our computers on a regular basis. While this saves time, your computer may not be up to date with the latest security patches or software updates. Yale Information Technology Services strongly recommends restarting your computer often to help...

Office of Sponsored Projects news and updates

April 11, 2017

OSP News & Updates is a newsletter publication from the Office of Sponsored Projects (OSP).

In this issue you will find the following article(s):


Register for Sponsored Identity application training

April 10, 2017

In conjunction with the ID Center system remediation project as well as recent system enhancements, training sessions will be offered for the Sponsored Identity (SI) application. Effective Thursday, April 20, 2017, the ID Center will no longer accept paper forms—all visitors, contractors, and...

Travel Newsletter April Issue

April 7, 2017

For all your travel news, read the latest Yale Travel Bulletin April 2017 issue . Includes news about changes to credit card storage on Egencia, US & UK ban large electronic devices on planes, and much more!

Reminder: Human Research Study Participant advances

March 31, 2017

Workday does not support rolling advances, the type used for Human Research Study participants.

After April 15, 2017 Human Research Study Participant advance replenishments will no longer be processed by Accounts Payable. If you need additional funds, please close the current advance and...

March BOCM meeting presentations available

March 31, 2017

BOCM meeting co-chairs, Chris Galatioto and Jenna-Claire Kemper request that lead administrators and operations managers forward the presentations, available at the Box links provided below, to their business office staff.

March BOCM Presentations:

C&T Career...

New Lead Administrator for department of Pediatrics – Ashwin Pamudurthy

March 31, 2017

Cynthia Walker, deputy dean, Finance and Administration for the Yale School of Medicine is delighted to announce that Ashwin Pamudurthy , MHSA, MS, will be vice chair for Finance & Administration of the department of Pediatrics.

Ashwin comes to Yale from Columbia...

Type III Supporting Organizations of Yale University

March 29, 2017

In accordance with U.S. Treasury Regulations, 501(c)(3) organizations established to support the university and operated in connection with the university (“type III supporting organizations”) are required to provide the following information to the university annually:

A written notice...

Brio Replacement Project Update

March 29, 2017

In August, the Brio project team started a project to select a replacement for Oracle Hyperion BI (Brio) prior to Oracle’s end of extended support in April 2018. We are well on the way to finding a solution that will provide the combination of power and ease of use that many of you find with...

March 2017 JSA/GL Closing Deadlines

March 29, 2017

Please take note of the following JSA/GL Closing Deadlines:

April 4, Tuesday - 5:00 p.m. - Deadline for MFT of external source system batches for the month of March 2017.

April 5, Wednesday - 10:00 a.m. - Deadline for JSA authorization and LD distribution adjustments for the...