Receiving

    Transport, Receiving and Storage has seven receiving stations around campus and takes in over 100,000  packages each year.

    All individuals (shippers) requesting or making shipments for which Yale is responsible must do so through Yale’s approved shipping application (eShipGlobal), except for intra-campus shipments, as detailed below.  Shippers who fail to use Yale’s approved shipping application, without first receiving an approved exception (see Special Situations & Exceptions, below), will not be reimbursed for costs incurred.  Violations of this policy involving a University Purchasing Card (PCard) are subject to the provisions of Policy 3215 Yale Purchasing Card and Procedure 3215 PR.01 Yale Purchasing Card Procedure, including all pertinent disciplinary measures.

    All shipments for which Yale is responsible must comply with the following regulations:

    Intra-Campus Shipments

    Intra-campus shipments include all shipments between Yale locations (e.g., West Campus, Medical, Science Hill).  Intra-campus shipments are not required to be processed through Yale’s approved shipping application (except for those involving research/clinical materials, as described below).  Instead, intra-campus shipments should be arranged directly through Yale Transport, Receiving & Storage (TR&S) or a specialty mover.  Shippers should use their best judgment (assessing size, value, and any other relevant considerations) in deciding whether to utilize these services or transport goods by other means (e.g., on foot, personal vehicle).  Shippers must not use common carriers (e.g., UPS, FedEx, DHL, World Courier) for intra-campus shipments.

    Packages Addressed to Yale Faculty and Staff

    Package inquires please complete the TR&S request form.

    For more information about our receiving stations see below:

    Central

    Yale Central Campus Receiving

    The Central Receiving Station is responsible for receiving any Yale authorized shipment and to redeliver or arrange for redelivery by a specialist contractor within the Yale community including the “Central”, “Science” and “Medical School” areas. Except for the months of August and September, most shipments are scheduled for redelivery the following workday. Many receiving stations at Yale are not equipped to handle larger shipments. When they are mistakenly routed to one of those receiving stations, the shipment must then be rerouted to Central Receiving for processing.

    John Ghiroli has been lead person for the Central Receiving Station since 2012 and is available to answer any concerns you may have. He can be reached at (203) 436-4595.

    Hours of Operation

    Receiving: 8:00 a.m. - noon and 1:00 - 3:30 p.m. Monday - Friday
    Receiving dock: 8:30 - 11:30 a.m. and 1:00 - 3:30 p.m. Monday - Friday

    Location and Shipping Address

    Yale University Central Receiving
    344 Winchester Avenue Dock 7 & 8
    New Haven, CT 06511

    Additional Services

    We are not equipped to receive: foodstuffs, certain hazardous materials, live animals, certain chemicals and gas cylinder shipments.

    Personal Packages

    The University is not responsible for loss or damage to personal packages or mail addressed to any of its employees at a Yale facility. In order to avoid a possible financial loss, it is strongly recommended that such items be mailed or shipped to the employee’s home or to a friend or relative. (Personnel Policies and Practices Manual, Section 604.3)
    Medical

    Yale School of Medicine Receiving 

    Medical School Receiving Department
    200 South Frontage Rd.
    New Haven, CT 06510

    The Medical School Receiving department only accepts and delivers packages/shipments for the university, not the hospital.

    We Do Not Accept Packages Addressed to:

    • Yale New Haven Hospital – 726 Howard Ave./55 Park Street
    • Yale New Haven Health – 789 Howard Ave.
    • E.S. Harkness – 367 Cedar Street
    • 300 George St.
    • 350 George St.
    • 250 South Frontage Rd.
    • 220 South Frontage – Animal Care (Own Door)
    • CMHC - 899 Howard Ave./34 Park Street
    • 40 Temple St.
    • 37 College St.
    • 47 College St.
    • 135 College St.
    • 100 Church Street South
    • 2 Church Street South

    Packages from private shipping carriers (UPS/FEDEX/DHL/AMAZON/ Etc.), should be addressed to (Medical School University Departments Only).

    If your department resides in the following (main campus buildings) listed below, please address packages/shipments in the following format:

    Example:

    Jack Davis
    Cell Biology – SHM C 232
    Yale University
    200 South Frontage Rd. (Not your building address)
    New Haven, CT 06510

    These main campus buildings include:

    • (LEPH) Laboratory for Epidemiology and Public Health
    • (SHM) Sterling Hall of Medicine– B,C,L, and I Wings
    • (Child Study) 230 South Frontage Rd.
    • (NIHB) Nieson and Irving Harris Building
    • (JEH) Jane Ellen Hope Winchester Building
    • (NSB) Nathan Smith Building
    • (WWW) William Wirt Winchester Building
    • (LCI) Lippard Laboratory of Clinical Investigation
    • (FIT/FMP) Fitkin Memorial Pavilion
    • (LMP) Laboratory for Medicine and Pediatrics
    • (HRT) Hunter Building
    • (CB) Clinic Building
    • (DCB) Dana Clinic Building
    • (MRC) Magnetic Resonance Center – 801 Howard Ave.
    • (NP) North Pavilion – Smilow Cancer Center, (EP) East Pavilion, (SP) South Pavilion, (WP) West Pavilion – (packages are delivered to non-hospital departments only for these buildings)
    • (TMP) Tompkins Memorial Pavilion
    • (TE) Tompkins East
    • (FMB) Farnham Memorial Building
    • (BB) Boardman Building
    • (LSOG) Laboratory for Surgery Obstetrics Gynecology
    • (LH) Lauder Hall
    • (BML) Brady Memorial Laboratory

    If your department resides in (TAC) The Anlyan Center, please address your packages/shipments in the following format:

    Example:

    Jack Davis
    Immunobiology – TAC S 570
    Yale University
    1 Gilbert Street
    New Haven, CT 06510

    If your department resides in (BCMM) Boyer Center for Molecular Medicine, please address your packages/shipments in the following format:

    Example:

    Jack Davis
    Neuroscience – BCMM 331
    Yale University
    295 Congress Ave.
    New Haven, CT 06510

    If your department resides in the Amistad Building, please address your packages/shipments in the following format:

    Example:

    Jack Davis
    Stem Cell – Amistad 220
    Yale University
    10 Amistad Street
    New Haven, CT 06510

    If your department resides in the following (science hill departments/buildings) listed below, please address your packages/shipments in the following format:

    Example:

    Jack Davis
    Physics – 320
    Yale University
    266 Whitney Ave. (Not your building address)
    New Haven, CT 06510

    These Science Hill buildings/departments include:

    • (YSB) Yale Science Building
    • (OML) Osborn Memorial Laboratories
    • (MCDB) Molecular, Cellular and Development Biology
    • (EEB) Ecology & Evolutionary Biology
    • Physics
    • Kline Stockroom
    • (WNSL) Wright Nuclear Structure Laboratory
    • Steep Café
    • Marsh – Botanical Garden
    • (SCL) Sterling Chemistry Laboratory
    • (YARC) Yale Animal Resource Center
    • MARX Library
    • (EHS) Environmental Health and Safety – 268 Whitney Ave.
    • (BASS) Bass Center
    • (MB/B) Molecular Biophysics and Biochemistry
    • Kline Towers
    Science Hill

    Science Hill Receiving

    The main responsibility of the Science Hill Receiving station is to receive and deliver shipments addressed to 266 Whitney Avenue, New Haven, CT 06511, for the departments located in the buildings of: Bass, OML, Kline Towers, YSB, Wright Lab, Marx Library, SCL-Chemistry, and SPL-Physics. Mail should be addressed to departments who have a registered PO Box and will be delivered daily.

    Hours of Operation

    • Science Hill Receiving is Open 8:00 AM - 4PM, Monday - Friday.
    • Science Hill Receiving – (203) 432-5156.
    • For immediate assistance please contact Gerry Apuzzo 203-785-5884.

    Location

    The Science Hill Receiving station is currently located on the ground level of the Bass Building, Room #109A, 266 Whitney Avenue, New Haven, CT 06511 and is staffed by Maurice Fuller and Marvin Wint, they are always eager to answer your delivery questions.

    If your department resides in the following (science hill departments/buildings) listed below, please address your packages/shipments in the following format:

    Shipping Address Example:

    Recipient Name (Jack Davis)
    Yale University + Building Name + Room # (YSB 125)
    266 Whitney Ave. (Not your building address)
    New Haven, CT 06511

    These Science Hill buildings/departments include:

    • (YSB) Yale Science Building
    • (OML) Osborn Memorial Laboratories
    • (MCDB) Molecular, Cellular and Development Biology
    • (EEB) Ecology & Evolutionary Biology
    • Physics
    • Kline Stockroom
    • (WNSL) Wright Nuclear Structure Laboratory
    • Steep Café
    • Marsh – Botanical Garden
    • (SCL) Sterling Chemistry Laboratory
    • (YARC) Yale Animal Resource Center
    • MARX Library
    • (EHS) Environmental Health and Safety – 268 Whitney Ave.
    • (BASS) Bass Center
    • (MB/B) Molecular Biophysics and Biochemistry
    • Kline Towers

    If shipments are found left on the dock exterior or in the hallways, etc., our staff will attempt to process these shipments, but they cannot be responsible for any claims.

    Personal Packages

    The University is not responsible for loss or damage to personal packages or mail addressed to any of its employees at a Yale facility. In order to avoid a possible financial loss, please have these items be mailed or shipped to the employee’s home or to a friend or relative. (Personnel Policies and Practices Manual, Section 604.3)

    West Campus

    The West Campus Storage and Receiving facility has over 240,000  square feet of warehouse space to provide the Yale community with safe, secure, orderly, and economical storage space. This facility is located in building #750 at the Yale West Campus facility in West Haven, CT.

    Receiving

    All items are received through building #750 facility on the West Haven side of campus, and then delivered daily to the individual buildings on West Campus.  For questions, please call 203-737-3081.

    Storage

    TR&S will provide pick-up and retrieval service with a move request. and ensure storage that is safe, heated, dry and protected. Rates for the move could be as low as $55.00 an hour. The cost to your department for Storage can be as low as $44 per month or .65¢ per square feet per month for storage space.

    Any department wanting to store materials at West Campus must fill in and sign a storage contract. The contract must indicate storage end dates for all materials.

    Fred Apuzzo is available weekdays to answer your storage questions.

    West Campus Receiving

    SERVICE Contact Person
    Telephone
    Cell Phone
    Team Leader Fred Apuzzo
    203-737-3021
    203-494-7679
    100 College Street

    Effective Monday, April 1st, 2024, all package shipments under 75 pounds, for YALE departments of 100 College St, will have the delivery address changed from 200 South Frontage Road to 100 College St. YALE TR&S will begin staffing 100 College to receive, sort and deliver packages throughout the building. TR&S staff will be onsite, Monday through Friday from 8:00 am to 3:00 pm.

    Please note the following instructions for changing shipping instructions and notations regarding heavy, bulk deliveries (i.e., lab equipment, centrifuges, refrigerators/freezers, incubators, etc.)

    How to address

    • Packages 75 pounds and under please address your shipments in the following format:
      First Name, Last Name
      Yale University – Department Name
      100 College Street – Room #
      New Haven, CT 06510
    • Packages over 75 pounds, please continue to address your shipments in the following format:
      First Name, Last Name
      COLL100 Room #
      Yale University – Department Name
      200 South Frontage Rd.
      New Haven, CT 06510

    Please note that these packages will require a scheduled delivery by TR&S staff and the following RFS must be completed.

    Chain of Custody

    TR&S staff will receive/process all deliveries through our software, Beartracks and make deliveries daily to the departments. Items undelivered will be returned to the loading dock area and secured for the next delivery day. Any perishable items that are not deliverable, will be stored at 200 South Frontage Road.

    US Mail

    At this time, US Mail will remain the same. If your department has a registered PO Box you will continue to pick up your mail at 333 Cedar Street – Sterling Hall of Medicine C Wing E Level Room 2 (SHM CE 2). Outgoing mail with postage as well as interoffice campus mail can be left in the Medical School Mailroom at 333 Cedar Street – Sterling Hall of Medicine C Wing E Level Room 2 (SHM CE 2). Outgoing mail without postage may use TR&S Courier Service to pick up and deliver that mail to YPPS for postage payments.