Receiving

Transport, Receiving and Storage has seven receiving stations around campus and takes in over 100,000  packages each year.

All individuals (shippers) requesting or making shipments for which Yale is responsible must do so through Yale’s approved shipping application (eShipGlobal), except for intra-campus shipments, as detailed below.  Shippers who fail to use Yale’s approved shipping application, without first receiving an approved exception (see Special Situations & Exceptions, below), will not be reimbursed for costs incurred.  Violations of this policy involving a University Purchasing Card (PCard) are subject to the provisions of Policy 3215 Yale Purchasing Card and Procedure 3215 PR.01 Yale Purchasing Card Procedure, including all pertinent disciplinary measures.

All shipments for which Yale is responsible must comply with the following regulations:

Intra-Campus Shipments

Intra-campus shipments include all shipments between Yale locations (e.g., West Campus, Medical, Science Hill).  Intra-campus shipments are not required to be processed through Yale’s approved shipping application (except for those involving research/clinical materials, as described below).  Instead, intra-campus shipments should be arranged directly through Yale Transport, Receiving & Storage (TR&S) or a specialty mover.  Shippers should use their best judgment (assessing size, value, and any other relevant considerations) in deciding whether to utilize these services or transport goods by other means (e.g., on foot, personal vehicle).  Shippers must not use common carriers (e.g., UPS, FedEx, DHL, World Courier) for intra-campus shipments.

For more information about our receiving stations see below:

Yale Central Campus Receiving

The Central Receiving Station is responsible for receiving any Yale authorized shipment and to redeliver or arrange for redelivery by a specialist contractor within the Yale community including the “Central”, “Science” and “Medical School” areas. Except for the months of August and September, most shipments are scheduled for redelivery the following work day. Many receiving stations at Yale are not equipped to handle larger shipments. When they are mistakenly routed to one of those receiving stations, the shipment must then be rerouted to Central Receiving for processing.

John Ghiroli has been lead person for the Central Receiving Station since 2012 and is available to answer any concerns you may have. He can be reached at (203) 436-4595.

Hours of Operation

Receiving: 8:00 a.m. - noon and 1:00 - 4:00 p.m. Monday - Friday
Receiving dock: 8:30 - 11:30 a.m. and 1:00 - 3:30 p.m. Monday - Friday

Location and Shipping Address

Yale University Central Receiving
344 Winchester Avenue Dock 7 & 8
New Haven, CT 06511

Additional Services

We do receive: laboratory specimens, radioactive and perishables/shipments for redelivery that same day. We also store materials and redeliver at a later date. NOTE: We are not equipped to retain for storage and later redeliver: Radioactive, chemical, specimen and shipments requiring refrigeration.

See Storage & Warehousing Rates. To order a service fill out our request for services form.

We are not equipped to receive: foodstuffs, certain hazardous materials, live animals, certain chemicals and gas cylinder shipments.

Personal Packages

The University is not responsible for loss or damage to personal packages or mail addressed to any of its employees at a Yale facility. In order to avoid a possible financial loss, it is strongly recommended that such items be mailed or shipped to the employee’s home or to a friend or relative. (Personnel Policies and Practices Manual, Section 604.3)

Yale School of Medicine Receiving 

The Yale School of Medicine Receiving Department receives and delivers all items that are addressed to departments within the School of Medicine. Please call us at (203) 785-5884 with questions.

Mario Cariello, Supervisor
Mario Cariello is the supervisor of Yale Medical Receiving. Mario is always available to answer any questions. He can be reached at (203) 785-5884. Mario’s Office Assistant is Gerry Apuzzo Jr.

The Boyer Center for Molecular Medicine (BCMM) Receiving area is staffed by Willie Ransom.

Phone Numbers

  • Medical Receiving (203) 785-4682
  • BCMM Receiving (203) 737-2270
  • The Anylan Center (TAC) Receiving (203) 785-6853
  • Amistad Receiving (203) 737-7470
  • In case of an emergency, contact Mario Cariello (203) 785-4682 regarding either receiving area.

 

Hours of Operation

  • Medical Receiving is Open 8:00 AM - 4:00 PM Monday - Friday
  • Medical Receiving Dock is Open 8:00 - 4:00 PM Monday - Friday
  • BCMM Receiving is Open 8:00 - 4:00 PM  Monday - Friday
  • Amistad and TAC are open 8:00 AM- 4:00 PM Monday - Friday

 

Location

  • Medical Receiving is Located at 200 S. Frontage Road
  • BCMM Receiving is Located at 295 Congress Avenue
  • TAC is located at 1 Gilbert Street
  • Amistad is located at 10 Amistad Street

Shipments Not to be Routed to School of Medicine Receiving
Shipments to the following medical locations should be delivered DIRECT by the carrier and NOT to the School of Medicine Receiving Center.

  • 290, 350, 374 Congress Avenue
  • 100 Church Street South, which does it’s own receiving
  • 135 College Street
  • College Plaza
  • 34 Park Street
  • 295, 301, 305 Crown Street
  • 40 Temple Street
  • Veterans Administration Medical Facility in West Haven
  • 184 Liberty Street (also called Congress Place). NOTE: to avoid delays, do not use”Congress Place” as a delivery or mail address as it is the name of a building, not a street, and can result in extensive delivery delay

For fastest service, ship directly to the department, giving carrier the department name, street address and room number, New Haven, CT and correct ZIP.

Personal Packages

The University is not responsible for loss or damage to personal packages or mail addressed to any of its employees at a Yale facility. In order to avoid a possible financial loss, please have these items mailed or shipped to the employee’s home or to a friend or relative. (Personnel Policies and Practices Manual, Section 604.3)

Yale Science Area Receiving

The main responsibility of the Science area Receiving station is to receive shipments addressed to 266 Whitney Avenue, New Haven, CT 06511, for the departments located in the buildings of: Bass, JWGKBTOML and SPL. Departments within these buildings are responsible to pick up their shipments on a daily basis from the Receiving Room. Receiving does not deliver. Telephone: (203) 432-5156

Note: Kline Geology Laboratory (KGL), Peabody Museum (PM), and Sterling Chemistry Laboratory (SCL) have their own receiving areas. Shipments for these areas should be directed to their receiving stations.
Shipments for WNSL should be routed to WNSL, Room #, 272 Whitney Avenue. They do their own receiving.

The Receiving Station is staffed by David Moore. Dave is always eager to answer your delivery questions. Contact him at (203) 432-5156.

In Dave’s absence, Science Receiving is staffed by Dale Smith.

Hours of Operation

  • Science Receiving is Open 8:00 AM - Noon, Monday - Friday.
  • In case of emergency after Noon, call Central Receiving @ 203-436-4 596.
  • They are open weekdays from 1:00 - 3:30 PM.

Location

The Receiving station for the Science area is located on the ground level of the Bass Building, Room #109A, 266 Whitney Avenue, New Haven, CT 06511.

How We Operate

This Science Area Receiving station was designed to accept and process United Parcel Service, Federal Express and similar type/size/weight shipments. Receiving is equipped to handle packages smaller than a two drawer file cabinet, weighing less than 70 pounds. We are also equipped to receive Radioactive materials.

Should a larger than normal shipment arrive for a department serviced by this station, the receiving staff will attempt to convince the carrier driver to wait while an attempt is made to contact the department. The department will have to arrange services to accept, unload and store the large shipment. Common carrier drivers are not required to wait for arrangements to be made to unload their freight, thus receiving staff cannot guarantee they will always be able to convince the driver to wait. That is why large shipments (physically larger than a two drawer file cabinet or weigh in excess of 70 lbs.) should be originally routed to Central Receiving located at 344 Winchester Ave., New Haven, CT 06511. The shipment will then be redelivered to the Yale department by TR&S delivery personnel, usually on the following work day.

Shipping Address:

Yale University Science Receiving 
266 Whitney Avenue 
New Haven, CT 06511

If shipments are found left on the dock exterior or in the hallways, etc., our staff will attempt to process these shipments, but they cannot be responsible for any claims.

NOTE: We are not equipped to process gas cylinders.

Personal Packages

The University is not responsible for loss or damage to personal packages or mail addressed to any of its employees at a Yale facility. In order to avoid a possible financial loss, please have these items be mailed or shipped to the employee’s home or to a friend or relative. (Personnel Policies and Practices Manual, Section 604.3)

The West Campus Storage and Receiving facility has over 240,000  square feet of warehouse space to provide the Yale community with safe, secure, orderly and economical storage space. This facility is located in building #750 at the Yale West Campus facility in West Haven, CT.

Receiving

All items are received through building #750 facility on the West Haven side of campus, and then delivered daily to the individual buildings on West Campus.  For questions, please call 203-737-3021

Storage

TR&S will provide pick-up and retrieval service at a minimal cost to the customer and insure storage that is safe, heated, dry and protected. The cost to your department can be as low as $6 per square feet per year or .50¢ per square feet per month for storage space.

Any department wanting to store materials at West Campus must fill in and sign a storage contract. The contract must indicate storage end dates for all materials.

Fred Apuzzo and Frank Ramos are available week days to answer your storage questions.

West Campus Receiving

SERVICE Contact Person
Telephone
Cell Phone
Team Leader Fred Apuzzo
203-737-3021
203-494-7679
Storage Frank Ramos
203-737-3024
203-823-0478