Meetings

Book a Meeting or Group

Meetings are one-time events with fixed beginning and end dates, where guests will only need to book air reservations in Egencia.

Please use the Request to setup a Meeting form

Traveler Groups are ongoing events without a fixed beginning or end date, where guests will need to book air, rail, car, and hotel in Egencia.

Please email travel@yale.edu and include the subject line: Request to set up a group.

Group Air is for ten or more people all traveling on the same flight at the same time. Group air will sometimes allow more flexibility pertaining to instant purchase and name changes. For smaller groups (10-12) it is suggested that you check published rates before signing a group contract. The Egencia agent should be able to assist.

Request for a Group Airline contract

Personal information will be shared with Yale personnel and travel vendors who require it to confirm your arrangements.

Group Travel and Meeting Planning Resources

The following services are available to assist you with group travel, planning conferences and booking hotels rooms for a group.