Departmental Return to Work Checklist

In general, planning should include:

  1. Develop a plan for meeting social distancing and capacity reduction requirements. Ensure return-to-work staff schedules and departmental and individual needs align with these constraints.
  2. Prepare the workspace as directed below (rearrange furniture, post signs, flush taps etc.)
  3. Ensure returning staff are welcomed, informed of new policies, and have opportunities for their concerns to be addressed.
  4. Add signage to remind occupants of new habits and expectations in the environment.
  5. Have ready any new materials (face coverings, sanitizer, disinfecting wipes, cleaners, barriers, markers, etc.) needed.
  6. Communicate with your trainees and staff on return to campus schedules, providing flexibility given the rapidly changing conditions. Consult with your Business Office or HR Generalist as appropriate.
  7. Local 34 staff members must be provided with a minimum of one week’s notice prior to being required to return to campus or required to move from a part-time to a full-time on-campus schedule.
  8. Coordinate with Yale Procurement, and with your business office, to ensure that outside vendors coming to campus have been approved for campus visits and are following all State of CT and Yale University return to work policies while on campus.
  9. If employees have concerns that safety measures are not being followed, they may express their concerns in multiple ways. By speaking with their supervisor or by contacting the general University Hotline phone number (877-360-YALE) or completing the online form. Employees cannot be retaliated against for raising concerns about COVID-19 related safety and health conditions.

The checklist may be used by Yale Departments, Institutes, Centers and Offices and other units to assist in planning for return to campus. All the elements in the checklist are requirements of the State of CT and Yale University. While all the items must be followed, there is no requirement to submit a completed copy of the checklist. You should keep the completed checklist for your own records.

Social Distancing

Status Social Distancing Checklist

Those who can work from home should continue to do so. Only those approved to return to campus may do so. Those in high-risk groups (comorbidities) and over the age of 65 should continue to stay safe and stay home.

Develop and enforce a plan and schedule for meeting social distancing requirements:

  • Limit maximum occupancy to 50% of usual occupancy; implement capacity tracking in high-traffic areas.
  • Maintain 6-foot distance between individuals.
  • Use partitions where a 6-foot distance cannot be maintained (e.g., at check-in counter).
  • Avoid group meetings unless absolutely necessary, then ensure meeting sizes comply with State of CT and Yale University limits on gatherings.
  • Define and post maximum occupancy limits for any shared spaces using the 6-foot distance rule.
  • Minimize movement within and between floors and buildings.

Close and label any shared spaces that do not fit social distancing requirements and are not to be used.

Provide direction on acceptable locations to store and consume food. Common refrigerators are strongly discouraged.

Rearrange furniture to meet the 6-foot separation requirement.

Minimize use of shared equipment. When necessary, require use of disinfecting wipes.

Facilitate six-foot separation by placing visual social distancing markers on floor.

Create social distancing rules for shared spaces such as meeting and seminar rooms.

Cleaning and Disinfection Plan

Status Cleaning and Disinfection Plan Checklist

Custodial Services will regularly clean high contact points, such as doorknobs, elevator buttons, and bathrooms, but all members of the Yale community must play a part in maintaining cleanliness in their workspaces. Instruct all staff to take responsibility and periodically disinfect their personal work areas, shared equipment, and common areas. All returning staff will initially receive disinfectant wipes to use for this purpose. See EHS’ policy on cleaning and disinfection in the workplace.

Have a system to regularly clean and disinfect shared objects, equipment and surfaces.

Create and implement a Daily Cleaning Checklist.

Encourage employees to wash their hands regularly (counting to at least 20 seconds each time), or use hand sanitizer when soap and water are not available.

Daily Symptom Monitoring

Status Daily Symptom Monitoring Checklist

Implement a Daily Health Check. Encourage use of the University Check-In Application.

Obtain any necessary supplies to support monitoring.

Develop mechanism for recording staff on-site schedules to support Contact Tracing.

Face Coverings

Status Face Coverings Checklist

Coordinate the receipt and distribution of Yale provided face coverings.

Face coverings should be worn during entry and exit and in all indoor Yale spaces and public areas while on campus.

Ensure staff use of face coverings is as required. Address as necessary.

Signage

Status Signage Checklist

Obtain and post clear signage that reinforces new policies:

  • Social distancing protocols
  • Cleaning and disinfection protocols
  • Face coverings
  • Handwashing reminders
  • Employees to stay home if symptomatic or ill
  • Service entrance
  • Reporting concerns

Signs are available on the YPPS website.

Physical Space Needs

Status Physical Space Needs Checklist

Run all water faucets before first use for 20 minutes. Monitor accordingly to prevent floods.

Consider transaction counter barriers/sneeze guards to promote separation.

Install social distancing markers as needed.

Make hand sanitizer available at entrance points and common areas.  Make wipes available near high-touch common use equipment and surfaces.
Consider making common entry and exit points one way.

Training

Status Training Checklist

Ensure all returning workers have completed required training.

Provide additional function or space specific training as necessary.

Daily Health Check

Ask employees resuming on-premise work to confirm they have not experienced COVID-19 CDC-defined symptoms and to monitor their own symptoms, including cough, shortness of breath, or any two of the below symptoms. Stay home and avoid interactions with others. Consult your primary-care provider or call the Campus COVID Resource line (203-432-6604) if you experience any of these symptoms.

  • Fever greater than 99.9F or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

COVID-19 Daily Cleaning Checklist

Use disinfectant wipes on high touch items like:

  • All handles
  • Common touch points/surfaces (shared spaces, table tops, etc.)
  • White board markers
  • Thermostats (after reducing temperature)
  • Last: Use wipe to wipe down light switch as you turn off prior to departure.