Reporting Resources and Tools for a Safe Return to Yale

All members of the Yale community who oversee individuals who are returning to campus are expected to conduct a weekly review of the following reports to ensure University compliance. Report data is automatically emailed to responsible individuals, and is available on-demand for Lead Administrators and Division Heads.

Deans

Reports and tools available report description
Access Exception Report View a list of individuals who are on campus, but do not have authorization to be on campus.
Health Check Report Identify authorized individuals on campus who have not completed the daily health check.
Return to Campus Authorization Application

An application for individuals who will oversee the review and approval of faculty and staff returning to campus. Any request must have the dean’s endorsement or vice president that oversees their particular area.

Training Exception Report Identify authorized individuals on campus who have not completed the required training.

Lead Administrators and Division Heads

Reports and tools available report description
Access Exception Report View a list of staff who are on campus, but do not have authorization to be on campus.
Health Check Report Identify authorized staff on campus who have not completed the daily health check.
Return to Campus Authorization Application An application for individuals who will oversee the review and approval of faculty and staff returning to campus.
Training Exception Report Identify authorized staff on campus who have not completed the required training.
Training Compliance Report View a list of staff who have, or have not, completed the required training within your Department.

Emailed Reports

These reports have been set up to be sent to supervisors of people and Lead Administrators of departments. The exception reports are triggered if anyone you directly supervise is on any of the 3 exception reports for the past week. For Lead Administrators, these reports are for their entire organization(s).

REPORTS

REPORT DESCRIPTION

CADENCE

SENT TO WHO

Access Exception Report

Anyone reporting to campus, should have first received authorization and be on an approved list.   See Access Exception Report – highlighting which days (in the past week) people were on campus without recorded authorization.

Weekly on Monday mornings

Supervisors or Principal Investigator

Lead Administrators

Health Check Exception Report

Are those people, who are on campus, using the health checking survey? If not, they will be listed on the Health Check Report – highlighting which days (in the past week) they did not complete the survey.

Weekly on Monday mornings

Supervisors or Principal Investigator

Lead Administrators

Training Exception Report

Have those people, who are on campus, completed the required training? If not, they will appear on the Training Exception Report.

Weekly on Monday mornings

Supervisors or Principal Investigator

Lead Administrators

Health Check Positive Symptom Report

Anyone who has reported symptoms using the Daily Health Check.

Twice Daily, mid-day and evening

Supervisors or Principal Investigator

Health Check Activity Summary Report

Anyone using the Daily Health Check. Report includes all check in activity and symptoms reported for the previous day.

Daily in the morning

Supervisors or Principal Investigator

School-Specific Asymptomatic Testing Report A report with aggregate data for students in specific educational program who have completed screening questionnaire, scheduled appointments, and received COVID-19 test results through Yale Health. Includes list of Net IDs of students who are overdue or behind in scheduling appointments. So far generated for MD, PA, Executive MBA, and GSAS. Three times per week Designated education program contact(s) for respective School/College (e.g. Vice Dean for Education, Director of Student Affairs)
University Asymptomatic Testing Report A report with aggregate and categorized data for employees and students from May 19 to present who have completed screening questionnaire, scheduled appointments, and received COVID-19 test results through Yale Health. Weekly on Tuesdays Public Health Committee, Testing and Tracing Committee, Testing and Tracing Data Subcommittee