Reporting Resources and Tools for a Safe Return to Yale

All members of the Yale community who oversee individuals who are returning to campus are expected to conduct a weekly review of the following reports to ensure University compliance. Report data is available on-demand for Lead Administrators and Division Heads and automatically emailed to responsible individuals.

Using and Protecting Report Data

Those who oversee individuals who are approved to return to campus will receive notifications and scheduled reports, including:

  • Real-time emailed notifications: Sent only if a person you oversee is asked to enter or leave isolation. 
  • Emailed reports: Sent weekly, and include information on compliance with training, daily health checks, routine testing, badge access, and more.
  • on-demand reports: Available as needed through the Power BI Report Server, and provide information on compliance with return to campus authorization, training, daily health checks, and badge access.

This data is used to enforce compliance and encourage appropriate behavior as outlined in the Community Compact or Statement of Expectations. For those in academic units, it may also be used to facilitate academic accommodation, assist with access to isolation housing, and ensure adequate public health response. For those in administrative units, it may also be used to facilitate work accommodation. 

Faculty, co-workers, peers, and others will be notified by contact tracing if there is a need for further action by individuals who may have been exposed. In all cases, data may only be shared for legitimate educational and business needs in support of campus health and safety. Watch and learn more about privacy requirements for Health and Safety Reports. Additionally, learn more about Privacy Practices for [the] Yale COVID-19 Campus Health and Safety Program.

On-demand Reports for Academic Health and Safety Leaders (HSLS) and Compliance Trackers

REPORTS and tools available Report Description
Graduate Student on Campus Voluntary Testing A report of aggregate data by graduate or professional school of voluntary testing for graduate students enrolled in residence
New Haven Remote Undergraduate Student Voluntary Testing A report of aggregate data by residential college of voluntary testing for undergraduate students enrolled remotely but residing in Greater New Haven Area

On-demand Reports for Deans

Reports and tools available report description
Access Exception Report View a list of individuals who are on campus, but do not have authorization to be on campus.
Graduate Student on Campus Voluntary Testing A report of aggregate data by graduate or professional school of voluntary testing for graduate students enrolled in residence
Health Check Report Identify authorized individuals on campus who have not completed the daily health check.
Isolation Email Notification Email notification when a student enters or leaves isolation.
New Haven Remote Undergraduate Student Voluntary Testing A report of aggregate data by residential college of voluntary testing for undergraduate students enrolled remotely but residing in Greater New Haven Area
Return to Campus Authorization Application

An application for individuals who will oversee the review and approval of faculty and staff returning to campus. Any request must have the dean’s endorsement or vice president that oversees their particular area.

Training Exception Report Identify authorized individuals on campus who have not completed the required training.

On-demand Reports for Lead Administrators and Division Heads

Reports and tools available Report description
Access Exception Report View a list of staff who are on campus, but do not have authorization to be on campus.
Health Check Report Identify authorized staff on campus who have not completed the daily health check.
Return to Campus Authorization Application An application for individuals who will oversee the review and approval of faculty and staff returning to campus.
Training Compliance Report View a list of staff who have, or have not, completed the required training within your Department.
Training Exception Report Identify authorized staff on campus who have not completed the required training.

On-demand Reports for Committees (Public Health Committee, Testing and Tracing Committee, Testing and Tracing Data Subcommittee)

REPORTS AND TOOLS AVAILABLE REPORT DESCRIPTION
Count of Unique Testers By Site A report used to estimate volume at test sites that shows the aggregate of unique individuals tested at each site.
Flu Vaccine Compliance A report of aggregate data by school or college of flu vaccine compliance for students enrolled in residence
New Haven Remote Undergraduate Student Voluntary Testing A report of aggregate data by residential college of voluntary testing for undergraduate students enrolled remotely but residing in Greater New Haven Area
Testing Appointments Cumulative To Date A set of aggregated reports on asymptomatic testing appointments. Data aggregated by testing center, appointment status, student or employee affiliation, job category.
Testing Appointments This and Next Week A set of reports showing the aggregated asymptomatic testing appointments data for current and next week’s schedule.
Testing Appointments Today by Site and Time A report of aggregate asymptomatic appointment data by university test site and time.
Lab Results Cumulative to Date A report of aggregate asymptomatic lab results data. Data aggregated by testing site, lab and result type.
Text and Badge Trends A report showing the aggregate daily count of text warning notifications and badge restrictions related to adherence to testing requirements and patterns.

Emailed Reports for Academic Health and Safety Leaders (HSLs) and Compliance Trackers

These reports have been set up to be sent to Academic Health and Safety Leaders and Compliance Trackers who are assigned at the school level. Each report only contains students assigned to that particular HSL or Compliance Tracker.

Reports report description cadence sent to who
Daily Health Check:
Positive Symptom Report
List of students who reported experiencing COVID-19 symptoms on the daily health check. Daily at 1:00pm and 7:00pm Academic HSLs
Flu Shot Compliance Report List of students who have not received their Flu Shot Fridays, 8:30am Academic HSLs, Compliance Trackers
Health Check Compliance Report Exception report of students who have accessed campus three or more consecutive times without completing a daily health check. Monday – Friday 8:30am Academic HSLs, Compliance Trackers
Isolation Email Notification Email notification when a student enters or leaves isolation. On-demand Academic HSLs
On Arrival Testing Compliance Report Exception report of in-residence students who have not taken required on-arrival test. Review Yale’s Health and Safety Guidelines.

Monday – Sunday 8:30am

Academic HSLs, Compliance Trackers
Quarantine & Isolation Report Digest of students currently in quarantine or isolation. Report is sent from Yale Health. Daily at 5:00pm Academic HSLs, Deans (Graduate and Undergraduate), and Heads of College.
Routine Testing Compliance Report

Exception report of in-residence students required to participate in routine-testing who have gone 4 or more days without a test. Review Yale’s Health and Safety Guidelines.

Monday – Sunday
8:30am
Academic HSLs, Compliance Trackers
Training and Yale Community Compact Compliance Report Exception report of in-residence students who have not completed the required student Return to Campus Training on Canvas and/or have not agreed to the Yale Community Compact (also refer to the Community Compact Enforcement page). Monday – Friday 8:30am Academic HSLs, Compliance Trackers

Emailed Reports for Supervisors/Managers, Human Resources Generalists, and Lead Administrators

The following reports are sent to supervisors/managers, Human Resources Generalists (HRGs), and Lead Administrators (LAs). The exception reports are triggered if anyone you directly supervise is on any of the 3 exception reports for the past week. For LAs, these reports are for their entire organization(s).

REPORTS

REPORT DESCRIPTION

CADENCE

SENT TO WHO

Access Exception Report

Anyone reporting to campus, should have first received authorization and be on an approved list.   See Access Exception Report – highlighting which days (in the past week) people were on campus without recorded authorization.

Weekly on Monday mornings

Supervisors or Principal Investigator, LAs

Faculty and Staff Health Check Compliance Report Exception report of faculty/staff who have accessed campus three or more consecutive times without completing a health check. Monday – Friday 8:30am Supervisors, LAs, HRGs

Health Check Activity Summary Report

Anyone using the Daily Health Check. Report includes all check in activity and symptoms reported for the previous day.

Daily in the morning

Supervisors or Principal Investigator

Health Check Exception Report

Are those people, who are on campus, using the health checking survey? If not, they will be listed on the Health Check Report – highlighting which days (in the past week) they did not complete the survey.

Weekly on Monday mornings

Supervisors or Principal Investigator, LAs

Health Check Positive Symptom Report

Anyone who has reported symptoms using the Daily Health Check.

Twice Daily, mid-day and evening

Supervisors or Principal Investigator

High Contact
Faculty/Staff Routine Testing
Compliance Report
Exception report of faculty and staff deemed “high-contact” who are required to participate in routine-testing and who have gone 8 or more days without a test. Review Yale’s Health and Safety Guidelines. Monday – Friday 9:00am Supervisors, HRGs
Isolation Email Report Email notification when high-contact staff enter or leave isolation. On-demand Supervisors or Managers
On-Arrival Testing Compliance Report for High Touch Faculty and Staff Exception report of faculty/staff deemed ‘high-touch’ who have not completed an on-arrival test on or after 8/13/2020. Monday – Friday 8:30am Supervisors, HRGs
School-Specific Asymptomatic Testing Report A report with aggregate data for students in specific educational program who have completed screening questionnaire, scheduled appointments, and received COVID-19 test results through Yale Health. Includes list of Net IDs of students who are overdue or behind in scheduling appointments. So far generated for MD, PA, and Executive MBA. Upon Request Designated education program contact(s) for respective School/College (e.g. Vice Dean for Education, Director of Student Affairs)

Training Exception Report

Have those people, who are on campus, completed the required training? If not, they will appear on the Training Exception Report.

Weekly on Monday mornings

Supervisors or Principal Investigator, LAs