Payroll Toolbox
Make the Switch to an Electronic W-2
As a Yale employee, student or faculty member, please take advantage of some of the resources and tools designed to help you understand the information presented on your paycheck.
Employee
Paycheck Information
- How to read my Payslip
- How to Set Up or Change Your Direct Deposit Elections
- Make Sure Your Current Address Appears in Workday
- Payroll Calendar (Paycheck Dates)
- Training Guide – Manage Payroll Options and Tax Forms
Payroll Tax Forms
- Guide to Tax Forms
- How to read my W-2
- Compare year-end payslip to W-2
- Instructions for Viewing or Printing Your W2
- Consent to receive your W-2 electronically
- How to read your 1099-misc Form
- How to read your 1042-S Form
- Helpful Links for Tax Assistance
Contact us
For questions, please contact Employee Services at employee.services@yale.edu or 203-432-5552
Administrator
Payroll Best Practices (Reporting)
Using the following will ensure accurate payroll processing for your department and prevent over/under payments:
Contact Us
For questions, please contact Employee Services at employee.services@yale.edu or 203-432-5552.
Best Practice | Potential Impact of not following best practice | Recommended Action |
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Ensure that Earnings, one-time payments, and extra compensation are charged correctly to Chart of Accounts (COA) in adherence to deadlines. View the Payroll Schedule: Production and Paycheck Dates information. | See Potential Impact below | Enter COA charging instructions for the allocation at the time you request the payment during the HCM process. Confirm payroll costing results are accurate prior to the payroll calculation cycle completes by running Payroll Results Verification with Costing – Yale or Payroll Results Verification by Charging Cost Center – Yale. |
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Identify issues before payroll settles | See Potential Impact above |
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Student Employee (Graduate and Undergraduate)
BEST PRACTICE/ RECOMMENDED ACTION | POTENTIAL IMPACT OF NOT FOLLOWING BEST PRACTICE | NEED HELP? |
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Review and approve your timecards, if applicable. Students need to enter their hours and approve their timesheet on the Student Employment website. Supervisors then need to approve. |
Over or under time of hours worked Note, if the supervisor has not approved by the approval deadline (5:00 p.m. Monday) the hours will be paid on the next regularly scheduled pay period. Students can view this by checking the “notes” section in their historical timecards. |
For questions, please contact your department or Yale Student Employment. |
Maintain a VALID Social Security number to ensure your wages are correctly reported to the Social Security Administration | Wages will be reported incorrectly to the Social Security Administration | To update your social security number, you must bring your social security card to either their Registrar’s Office, Student Employment, or OISS. International students: please visit the OISS website |
If you’re an International Student, please consult with the Office of International Students and Scholars to understand about taxes and legal matters. |
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