Invoice Checklist

Invoice Features Required vs. Preferred
Description of goods and services provided Required
Printed on Suppliers letterhead Required
Remit to address Required
Current Amount Due Required
“Bill to” is Yale University Required
PO number (if applicable)


Unique Invoice Number Preferred
Invoice date Preferred
Include the Word “Invoice” Preferred
Include the person’s name who ordered the merchandise/service


Include the department’s name who ordered the goods/service Preferred
Ship to address should be a Yale University address Preferred (Controller’s Approval required prior to payment if using a non-Yale address)