Vendor Guide to Invoice Requirements

    To Expedite Payment, Paper Invoices should always:

    • Be mailed to:

    Yale University
    Accounts Payable
    P.O. Box 208228
    New Haven, CT 06520-8228
    United States

    • Include a PO number if applicable
    • Include a unique invoice number.  Duplicate invoice numbers will delay payment significantly
    • Include the word “Invoice” on the document
    • Include an “Invoice date” on the document
    • Include a description of the goods provided or services rendered
    • Be printed on the vendor’s logo or letterhead
    • Include a “remit to” pay address
    • Include a current amount due (not a balance forward).
    • Include the person’s name who ordered the merchandise/service
    • Include the department’s name who ordered the merchandise/service
    • “Bill to” should be Yale Universtiy
    • Include discount options (if applicable)
    • Include payment terms (e.g. Net-30, Net Cash)