Accounts Payable is responsible for the payment of goods and services to vendors as well as reimbursements to individuals for costs incurred as part of University business. With an emphasis on maintaining controls, we provide innovative approaches to streamlining the payment process, especially for frequent, university-wide purchases.
Instructions for Yale departments submitting Invoices and Check Requests
Check Requests (excluding rushes) should be emailed to firstname.lastname@example.org. This email address should not be used for submitting invoices. Check Requests may only be submitted in either PDF or TIFF format. If your Check Request contains sensitive data such as Social Security numbers, please do not email it; send it via campus mail instead.
Invoices submitted via email should be emailed to email@example.com. This email address should only be used for submitting invoices, not Check Requests. Invoices should only be submitted in PDF or TIFF format.
- Multiple attachments can be sent per email, but each attachment can only contain one invoice.
- The turnaround time for processing invoices and check requests is 5 days (from the date received to the point when it’s available for viewing in Procurement Inquiry).
Invoices and Check Requests can still be sent via campus mail. However, submission via email is more timely and preferred (if document contains no confidential information). As a reminder, campus mail should be addressed to: Accounts Payable, Yale Shared Services, 25 Science Park, New Haven, CT 06511.
Information for Vendors can be found here.