Electronic Form W-2 Disclosure Statement

Receive Your W-2 Electronically for Faster, More Secure Delivery

We hope that you will take a moment to elect to receive your W-2 electronically if you did not already consent to do so. Consent can be given by following the How to Elect to Receive an Electronic Copy of Your W2 guide. Beyond simplifying your personal tax filings, this method will ensure the following benefits:

  • faster and more secure delivery than U.S. mail, protecting your sensitive information from loss, theft or delay
  • support of the Yale Sustainability Plan 2025, reducing the University’s costs of printing and mailing individual forms
  • quick and easy access to your online W-2 through Workday, a tool you’re already using to manage your employee benefits

Electronic Form W-2 Disclosure Statement

  • If an employee does not consent to receive an electronic version of Form W-2, he or she will be furnished a Form W-2 on paper.
  • The Electronic Form W-2 Consent Statement is effective for Forms W-2 issued for the calendar year and all future periods until consent is withdrawn or the individual is no longer employed by the University. An employee may withdraw his or her consent by logging into workday and unconsent.
  • The University will not provide the Form W-2 electronically to an individual who has terminated his or her employment with the University prior to January 1 of the following calendar year. These individuals will receive paper copies via U.S. mail. Only active University employees will have access to the electronic version of Form W-2. If a former employee requires an additional copy of the Form W-2, please contact Employee Services at employee.services@yale.edu or 203-432-5552.
  • If an employee has consented to receive an electronic version of Form W-2 and has not printed the form prior to termination, he or she should contact Employee Services at employee.services@yale.edu or 203-432-5552 to receive a paper copy via U.S. mail.
  • An employee must contact Employee Services at employee.services@yale.edu or 203-432-5552 immediately with any updated contact information (e.g. email address, mailing address, etc).