PaperCut is a print management software that has helped over 50,000 organizations reduce their print costs and their environmental impact. After simple desktop installation (typically done through Managed Workstation), the program will track the number of pages each individual pages prints in a given timeframe.
To some degree, that is up to you and dependent on the context of your work. Some possible steps include:
- Identify those who print the most (as appropriate) and have a discussion with them to understand why their printing frequency is so high or the reasons why they are printing
- Speak with members of your unit to determine which systems could potentially become paperless.
- Consider offering incentives to those who print less - perhaps an announcement at a staff meeting?
At this time, only specific staff members in Yale ITS and the Yale Office of Sustainability have direct access to the administrative side of PaperCut.
PaperCut will track the number of pages printed and whether a particular print job is double-sided or in color. Neither the file name nor any of the content of any document will be tracked or stored.