Recruit and Hire Staff

Two staff members talking to each other.

As you begin your recruiting process, the following information, tools, and resources will provide guidance. We also encourage you to contact your Human Resources Business Partner and Talent Acquisition Partner early in the process. Talent Acquisition (TA) provides customized support and resources to ensure you locate and hire the best candidate for your role. Learn more about our recruiting services—from sourcing and promotion to interviewing and hiring.

Step by Step: The Recruitment Journey

Before Your Job is Posted

Interviewing and Selecting Your Finalist

Making it Official

Before Your Job is Posted

Step	Action Items
Intake and Recruitment Strategy Hiring Manager finalizes and submits job description and meets with Talent Acquisition	Intake Meeting with Talent Acquisition Partner Gain insight into facilitating a successful search Checklist for Hiring Managers View detailed steps on job posting, interviewing, and more DEIB Toolkit (PDF) Understand how you, as a hiring manager, can effectively support Yale’s goals Recruiting Services Discover how Talent Acquisition supports you, from consultation to onboarding Temporary Employee Hiring Process Explore how to hire for a period of less than six months Hiring an Intern Review detailed steps to hire and interview interns Salary & Pay Equity Compliance Gain clarity on how to address salary conversations with candidates
Sourcing Talent Acquisition determines strategy to market job and source potential candidates	Advertising Your Position Explore opportunities to communicate and promote your open position
Candidate Development Applicants are pre-screened by Talent Acquisition to develop a qualified slate to discuss with hiring manager	Recruiting Services Learn how qualified candidates are identified – and provide feedback to your partner

Step

Action Items

Intake and Recruitment Strategy

Hiring Manager finalizes and submits job description and meets with Talent Acquisition

Intake Meeting with Talent Acquisition Partner
Gain insight into facilitating a successful search

Checklist for Hiring Managers
View detailed steps on job posting, interviewing, and more
DEIB Toolkit (PDF)
Understand how you, as a hiring manager, can effectively support Yale’s goals

Recruiting Services
Discover how Talent Acquisition supports you, from consultation to onboarding

Temporary Employee Hiring Process
Explore how to hire for a period of less than six months

Hiring an Intern
Review detailed steps to hire and interview interns
Salary & Pay Equity Compliance
Gain clarity on how to address salary conversations with candidates

Sourcing

Talent Acquisition determines strategy to market job and source potential candidates

Advertising Your Position
Explore opportunities to communicate and promote your open position

Candidate Development

Applicants are pre-screened by Talent Acquisition to develop a qualified slate to discuss with hiring manager

Recruiting Services
Learn how qualified candidates are identified – and provide feedback to your partner

Interviewing and Selecting Your Finalist

Steps	Action Items
Assessment and Selection Candidates are interviewed, assessed, and selected	Interview Guide (PDF) View detailed guidelines to conduct successful interviews and candidate evaluation Interview Template Prepare for interviews with this template and sample questions Conducting a Virtual Interview Leverage best practices for interviews via Zoom, phone, and more Candidate Evaluation Template (Excel) Use this convenient tool to evaluate competencies and determine the finalist

Steps

Action Items

Assessment and Selection

Candidates are interviewed, assessed, and selected

Interview Guide (PDF)
View detailed guidelines to conduct successful interviews and candidate evaluation

Interview Template
Prepare for interviews with this template and sample questions
Conducting a Virtual Interview
Leverage best practices for interviews via Zoom, phone, and more
Candidate Evaluation Template (Excel)
Use this convenient tool to evaluate competencies and determine the finalist

Making it Official

Step	Action Items
Offer Offer details are developed and communicated to preferred candidates	Offers Your Talent Acquisition Partner is responsible for extending all offers Union Contracts and Offer Process Review guidelines to hiring Local 34 bargaining unit positions Turndown Letters Navigate turndown communications to candidates based on job classification
Hiring Background and reference checks are initiated, leading to the completion of the hire in Workday	Congratulations on your new hire! Visit the Onboard section of the Manager Toolkit for helpful resources on background checks, new employee orientation, and additional next steps to ensure a smooth onboarding process

Step

Action Items

Offer

Offer details are developed and communicated to preferred candidates

Offers
Your Talent Acquisition Partner is responsible for extending all offers

Union Contracts and Offer Process
Review guidelines to hiring Local 34 bargaining unit positions

Turndown Letters
Navigate turndown communications to candidates based on job classification

Hiring

Background and reference checks are initiated, leading to the completion of the hire in Workday

Congratulations on your new hire!
Visit the Onboard section of the Manager Toolkit for helpful resources on background checks, new employee orientation, and additional next steps to ensure a smooth onboarding process