Turndown Letters

All qualified C&T internals and layoffs in the bargaining unit (whether interviewed or not) will require a turndown letter, and a copy will also need to be sent to the Local 34 union office. 

  • Individuals marked as “Not Qualified” do not need to receive a letter, as they are sent a communication from STARS.
  • Contractually, letters are to be mailed to the candidate’s home address, unless prior consent was obtained to use email communication.
  • You must be specific in your turndown and explain why your selected candidate was significantly more qualified, based on the requirements posted in the job description. 
  • Your Recruiter is here to assist you with writing and reviewing the letter before it is sent.
  • Please email a signed copy of these letter(s) to your Recruiter.

All other qualified non-Local 34 Yale internals (M&P, C&T Excluded, Service & Maintenance, Security, etc.), whether interviewed or not, must also receive a turndown letter. These letters can be mailed or emailed. Local 34 should not be notified, as the employees are not a part of the bargaining unit. Please email your Recruiter a signed copy these letters.

Externals who were interviewed should receive a letter from you as well. These letters can either be emailed or mailed to the candidate’s home address, whichever you prefer. The Recruiter does not need to be copied on these letters. 

Externals who were not interviewed will receive a communication through STARS letting them know the position has been filled. No need to draft turndown letters for externals who were not interviewed. 

It is highly recommended that managers withhold sending turndown communications until the candidate of choice accepts the position and, if applicable, successfully completes a background check.

All qualified C&T, M&P, Service & Maintenance, Security, etc. internals and layoffs (whether interviewed or not) will require a turndown letter which can be sent via mail or by email.

  • Recruiters will assist in reviewing drafts if you wish prior to sending.
  • Please email your Recruiter a signed copy of the finalized letters or forward by email if applicable. These are not sent to the union, as the employees are not a part of the bargaining unit. 

Externals who were interviewed should receive a letter from you as well. These letters can either be emailed or mailed to the candidate’s home address, whichever you prefer. The Recruiter does not need to be copied on these letters. 

Externals who were not interviewed will receive a communication through STARS letting them know the position has been filled. No need to draft turndown letters for externals who were not interviewed. 

It is highly recommended that managers withhold sending turndown communications until the candidate of choice accepts the position and, if applicable, successfully completes a background check.

The following template may be used to send turndowns to all qualified candidates (whether internal or external) who were interviewed. These letters can either be emailed or mailed to the candidate’s home address, whichever you prefer. 

Qualified candidates who were not interviewed will receive a communication through STARS letting them know the position has been filled. 

DATE

EMPLOYEE NAME
ADDRESS

Dear NAME,

Thank you for your interest in the position of TITLE in DEPT (job requisition #XXXXBR). Your qualifications and time dedicated to the interview process were very much appreciated. We have completed our review and have decided to offer the position to another candidate whom we feel most closely meets the skills and qualifications for the position. 

Optional: As you know from the interview and from the posting, we were looking for a candidate who SELECT 1 to 3 REQUIREMENTS FROM JOB DESRCIPTION AND ENTER HERE. Our highest preference was for a candidate who demonstrated evidence of having the most proficiency in these areas.

I wish you the very best in your search for a position at Yale. Again, thank you for your time and interest in our position.

Sincerely,
YOUR NAME

Feel free to add detailed feedback as to why they were not selected; however, this is NOT required.

All qualified and interviewed internals and layoffs will require a turndown letter.

  • Individuals marked as “Not Qualified” do not need to receive a letter, as they are sent a communication from STARS.
  • Contractually, letters are to be mailed to the candidate’s home address, unless prior consent was obtained to use email communication.
  • You must be specific in your turndown and explain why your selected candidate was significantly more qualified, based on the requirements posted in the job description. 
  • Your Recruiter is here to assist you with writing and reviewing the letter before it is sent.
  • Please email a signed copy of these letter(s) to your Recruiter.

The following template may be used to send turndowns to all qualified and interviewed internals and layoffs:

DATE

EMPLOYEE NAME
ADDRESS

Dear NAME,

Thank you very much for your interest in the position of TITLE in DEPT (job requisition #XXXXBR), for submitting your qualifications, and for the time and energy you put into the application and the interview. 

We have completed our review and have offered the position to a candidate who most closely meets the skills and qualifications for the position. 

As you know from the interview and the posting, we were looking for a candidate who SELECT 1-3 REQUIREMENTS FROM JOB DESCRIPTION AND ENTER HERE. Our highest preference was for a candidate who demonstrated evidence of having the most proficiency in these areas.

Thank you for your time and interest in this position.

Sincerely,
YOUR NAME